Repository: UIHistories Project: Board of Trustees Minutes - 1964 [PAGE 141]

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96

BOARD OF TRUSTEES

[September 19

EMPLOYMENT OF ENGINEERS FOR PARKING FACILITIES (23) Construction of the Illinois Street Residence Halls will remove approximately 310 temporary parking spaces, primarily used by occupants of the Graduate Student Residence Halls and Student-Staff Apartments on Green Street and Goodwin Avenue, Urbana. The lots are also available to other members of the staff and to University visitors. T o replace this parking (currently used to near capacity), a program has been developed to improve various University properties in the vicinity, converting the land areas into temporary parking lots similar to those being discontinued. Due to the present load of work in the University Architect's Office, it was recommended that the firm of Clark, Daily, Dietz, and Associates, Urbana, be employed to prepare topographic surveys and maps of the properties, grading plans, and plans and specifications for demolition of present improvements and construction of parking spaces. Emergency action authorizing these engineering services was requested to secure plans for construction work so that some 250 parking spaces will be available shortly after the use of the present lots is discontinued. The Director of the Physical Plant and the Vice-President and Comptroller request confirmation of the employment of Clark, Daily, Dietz, and Associates, Urbana, for these services on the basis of actual payroll costs plus 100 per cent for overhead and commission, and reimbursement for out-of-pocket expenses incurred by the firm. Payroll costs are defined to include all payments made to or on behalf of employees directly engaged in the work, including social security, workmen's compensation, unemployment taxes, and employee insurance. The cost to the University will not exceed $3,S00. Funds are available in the Physical Plant Department budget. I concur.

On motion of Mr. Johnston, this action was confirmed.

EMPLOYMENT OF ARCHITECT FOR DIXON SPRINGS SUPERINTENDENT'S HOUSE (24) The Director of the Physical Plant and the Vice-President and Comptroller recommend employment of Thomas A. Graman, Architect and Engineer, Metropolis, Illinois, for architectural services, including the preparation of plans and specifications and supervision of construction, for a new house for the Superintendent of the Dixon Springs Experiment Station at a fee of 61/2 per cent of construction costs. I concur.

Mr. Hughes moved approval of the recommendation. Mr. Pogue questioned the necessity of employing an architect, suggesting that plans for this type of house can be secured from lumber dealers at a nominal cost, or that the Physical Plant Department could design the house. Director Havens stated that the services of an architect would include supervision of construction and that assigning a staff member from the Physical Plant Department for such supervision might involve greater cost than to have the supervision performed by an architect and engineer in the Dixon Springs area. Mr. Johnston moved that the Physical Plant Department be authorized to employ the architect and engineer recommended, or to develop the design and plans itself and provide the supervision of construction by a member of its staff, or to use stock plans available from lumber dealers — whichever method is found to be the most feasible and economical and permits taking of competitive bids as required by law. This substitute motion was accepted by Mr. Hughes and was adopted without dissent.