Repository: UIHistories Project: Board of Trustees Minutes - 1962 [PAGE 700]

EXTRACTED TEXT FROM PAGE:

1961]

UNIVERSITY OF ILLINOIS

697

1961-62

APPENDIX

UNIVERSITY OP ILLINOIS INTERNAL BUDGET FOR EXPLANATORY NOTES

{Approved by the Board of Trustees, August 10, 1961, page 646) This budget consists of three volumes: I. Summaries of all divisions; Urbana-Champaign divisions and general University administration — academic and administrative salaries, wages, expense, and equipment. II. Chicago Professional Colleges (including Division of Services for Crippled Children), and Chicago Undergraduate Division —academic and administrative salaries, wages, expense, and equipment. III. Nonacademic salaries, all divisions. Appropriations for salaries are available for the term indicated in each case but not for more than one year from September 1, 1961. When appointments are made at salary rates less than the amounts provided in the budget, the unused balance is lapsed at that time, resulting in a reduction in the budget. Funds appropriated for positions in the salary budget which are not yet filled may be used to hire employees temporarily engaged to do the work contemplated by the position upon proper authorization of the Bursar, Chicago Business Office, or Office of Nonacademic Personnel, so long as such temporary charges do not exceed the amount of tune provided by the position. All unexpended balances remaining in the salary budget lapse at the close of each calendar month unless previously assigned or encumbered. Such lapses do not result in a reduction in the budget. Departmental appropriations are made under the captions "Salaries" and "Wages, Expense, and Equipment." Transfers may be made between "Salaries" siid "Wages, Expense, and Equipment" upon approval of the Vice-President and Provost, except that transfers between salaries and wages may be made by the Vice-President and Comptroller to the extent of the full-time equivalence of the salary positions. All requests for transfers should be submitted through the VicePresident and Comptroller, with the reason for the transfer. Nonrecurring unaligned items may be assigned to departments for equipment or minor remodeling projects, merely upon notice to the Accounting Division, except that any assignment of more than $1,000 must first be approved by the Vice-President and Provost. Appropriations for expense, equipment, and wages are available for one year beginning July 1, 1961, All balances and overdrafts in regular appropriations will be carried forward to 1962-63 unless otherwise notified by the Business Office. All budgets of auxiliary enterprises, cooperative investigations, other trust funds, and restricted budgets are on an estimated basis. Appropriations are limited to actual income, but any balances or receipts in excess of the estimate are appropriated for the operation of the activity. Salary appointments may be cancelled if Ibe funds for cooperative investigations are withdrawn. Explanatory Notes on the Salary Budget 1. The services required for members of the academic and administrative staff we in accordance with Section 37 of the University of Illinois Statutes and Section 26 of the General Rules Concerning University Organization and Procedure. a. For positions or portion of positions indicated as "Y," services are required for twelve months, with one month for vacation. No additional compensation is allowed for summer services for any salary or portion of salary indicated as "Y." b. For positions or portion of positions in the academic budget not indicated W 'Y," services are required only during the academic year of two semesters (three terms in the Chicago Professional Colleges). Summer session teaching, if required, will be covered by an additional appointment with salary. 2. Services of the nonacademic staff are in accordance with Civil Service filiations. All positions are for twelve months' .service, less vacation, unless otherwise indicated.