Repository: UIHistories Project: Board of Trustees Minutes - 1968 [PAGE 1090]

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1038

BOARD OF TRUSTEES

[May IS

to accommodate the installation of Uliac IV. The amendment to the contract will require that the Burroughs Corporation, Paoli, Pennsylvania, associate with the architectural firm of Eshbach Pullinger Stevens & Bruder, Philadelphia, Pennsylvania, in providing these services. The University will retain the right of normal approvals of the preparation of bid documents. This additional work will be compensated on a cost-plus fee basis with costs not to exceed approximately $73,000 plus normal reimbursable expenses. The Advisory Committee on Architectural and Engineering Services has approved this recommendation. Federal funds for these architectural and engineering services are available, subject to approval of the United States Department of Defense. Accordingly, the President of the University, with the concurrence of appropriate administrative officers, recommends, subject to the availability of funds, that the Burroughs contract referred to herein, be amended in accordance with the proposal outlined above. O n motion of M r . Jones, this recommendation was approved by the following vote: Aye, M r . Clement, Mr. Grimes, M r . H a h n , Mr. Hughes, Mr. Jones, Mr. Swain, Mr. Williamson; no, none; absent, Governor Kerner, Mr. Page, Mr. Pogue, Dr. Weatherly.

REPORT OF THE FINANCE COMMITTEE

(34) Mr. Grimes for the Finance Committee presented the following report: Purchases, Contracts, and Contract Change Orders In view of the increasing volume of purchases requiring Board approval and the change in the value of the dollar, the Committee has considered the desirability of increasing the minimum dollar amount of purchases, contracts, and change orders which require specific approval by the Board of Trustees. The Committee has received an analysis and recommendation on this question from the Comptroller in which the President concurs. Accordingly, the Committee now recommends that prior actions by the Board of Trustees relating to the amounts of individual purchases, contracts, and change orders which must be presented for specific approval by the Board of Trustees be deemed amended to increase the same to $7,500 in the ease of purchases and contracts and to $12,500 in the case of contract change orders. Purchases, contracts, and contract change orders in excess of $5,000 and up to the new minima recommended will be reported to the Board of Trustees. On motion of Mr. Grimes, the report was adopted. SECRETARY'S REPORT T h e Secretary presented for record appointments to the faculty made by the President; resignations; leaves of absence; and retirements. A copy of the report is filed with the Secretary. ANNOUNCEMENTS FROM THE PRESIDENT OF THE BOARD

FUTURE BOARD MEETINGS

President Swain reminded the Trustees that the next two meetings of the Board will be held on June 19, 1968, in Chicago, and on July 24, 1968, in Urbana. RECESS O n motion of Mr. Clement, the regular meeting was recessed and the President of the Board stated that meetings of the Committees on Buildings and Grounds and General Policy had been called and that an executive session had been requested and was being ordered to consider recommendation relating to property acquisitions, pending litigation, and personnel items. EXECUTIVE SESSION W h e n the Board reconvened, the same members of the Board, officers