Repository: UIHistories Project: Board of Trustees Minutes - 1970 [PAGE 560]

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560

BOARD OF TRUSTEES

[July 23

Senates Conference) to avoid confusion and to better describe its position; (2) its functions as coordinator of the work of the Senates should be clarified and expanded in minor respects; (3) its advisory role should be clearly denned and clearly authorized; and (4) Section 65 of the Statutes, relating to amendments, should be clarified and rationalized." The three Senates have now approved these amendments. These proposals, initiated by the Senate Coordinating Council, are timely and clarify the significant role of the Council in the handling of the affairs of the Senate. I recommend that the amendments be approved and that the Statutes be amended accordingly. O n m o t i o n of M r . J o n e s , t h i s r e c o m m e n d a t i o n a n d t h e p r o p o s e d a m e n d m e n t s t o s e c t i o n s 7 a n d 65 of t h e U n i v e r s i t y Statutes were approved by the following vote: Aye, M r . Clement, M r . Grimes, Mr. H a h n , M r . H u g h e s , M r . Jones, M r . Pogue, M r . Swain; no, n o n e ; absent, G o v e r n o r Ogilvie, M r . P a g e , M r . Steger. Proposed Amendments Sec. 7. (a) Organization. The University Senates Conference shall consist of six members elected from each of the present Senates. Any faculty member of a Senate shall be eligible for election to the Conference, except that no member shall serve more than two terms consecutively. The term of office shall be three years: one-third of the members from each Senate shall be elected annually. A quorum for Conference meetings shall consist of two-thirds of the members from each Senate. If a quorum can not be obtained otherwise, the Conference members from a Senate, by majority approval, may designate one alternate from their own Senate to serve at a specific meeting. The Conference officers shall be a chairman and a secretary, who shall be elected from among its members and shall not be from the same Senate; the offices of chairman and secretary shall rotate among the Senates annually and alphabetically. The Executive Committee of the Conference shall consist of the chairman and the secretary, and additional elected members chosen so that the Committee includes at least one-third of the members from each Senate. The Conference may authorize the Executive Committee to act on behalf of the Conference between scheduled meetings. (b) Functions. The University Senates Conference shall review all matters acted upon by each Senate. The Conference shall determine whether Senate actions requiring implementation or further consideration by officials or other groups within the University have been referred to the appropriate officials or groups. The Conference itself may make any original or additional referral it deems advisable, and may append its comments and recommendations. Should the Conference find a matter acted upon by one of the Senates to be of concern to one or more of the other Senates, it shall refer the matter and the action to the other Senate(s). If two or more Senates have acted differently on a subject, the Conference shall attempt to promote agreement or consistency; where agreement or consistency can not be effected within a reasonable period of time, the Conference shall transmit the related actions of the Senates, together with its own recommendations, to the appropriate officials or groups within the University, and shall simultaneously notify the Secretary of each Senate of its action; any Senate may record and transmit its further comments to the same addressees and to the Conference. The University Senates Conference shall assist the Senates to communicate with one another, with University and Campus administrative officials, and with the Board of Trustees (though the President); and may develop and implement procedures to enhance such communication. (c) The Conference may act and may authorize its Executive Committee to act as an advisory group to the Board of Trustees (through the President), the President, other administrative officials, and the several Senates on matters of University-wide concern. It shall be a special concern of the Conference Executive Committee to aid in maintaining harmonious relations among such officers and the units of the University.