Repository: UIHistories Project: Board of Trustees Minutes - 1970 [PAGE 436]

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436

BOARD OF TRUSTEES

[June 18

$4 070 000

B. Urbana-Champaign Campus I B A #75-14 Construct Foreign Languages Building

will not cause said aggregate amount to be exceeded; and WHEREAS the interim leases applicable to these projects which were heretofore executed pursuant to prior authorization were for different amounts than now being designated; and WHEREAS the Illinois Building Authority has entered into permanent construction leases with the University of Illinois dated March 1, 1969, for these projects and which superseded the interim leases; and WHEREAS the Illinois Building Authority has forwarded to the University of Illinois forms of amendments to said construction leases dated March 1, 1969, which it requests be executed for these projects and has requested that the Board of Trustees take specific action to approve the same; copies of said amendments to leases forms are presented herewith and are being filed with the Secretary of the Board for record. Now, Therefore, Be It, and It Hereby Is, Resolved that the Comptroller and Secretary of this Board of Trustees be, and hereby are, authorized to execute, acknowledge, and deliver in the name and on behalf of this corporation amendments to construction leases with the Illinois Building Authority in substantially the forms presented to this meeting for the following buildings and facilities. A. Construction of an Office Building at the Medical Center campus at a cost to the Illinois Building Authority of $3,410,000, requiring an initial rental on or before April 1, 1969, of the sum of $242,005 and on or before September 1, 1969, the sum of $242,005; and during each successive renewal term of the Lease, the annual sum of $285,445 on or before the 1st of September of each year for 22 years with total rental payments of $7,020,345. B. Construction of a Foreign Languages Building at the Urbana-Champaign campus at a cost to the Illinois Building Authority of $4,070,000 requiring an initial rental on or before April 1, 1969, of the sum of $284,440 and on or before September 1, 1969, the sum of $284,440; and during each successive renewal term of the Lease, the annual sum of $336,290 on or before the 1st of September of each year for 22 years with total rental payments of $8,379,160.

On motion of Mr. Hahn, the foregoing resolution was adopted by the following vote: Aye, Mr. Clement, Mr. Grimes, Mr. Hahn, Mr. Hughes, Mr. Jones, Mr. Pogue, Mr. Swain; no, none; absent, Governor Ogilvie, Mr. Page, Mr. Steger.

P R O C E D U R E S GOVERNING A P P E A R A N C E S B E F O R E T H E BOARD O F T R U S T E E S (33) President Hughes stated that in the light of informal comment from several Trustees and discussions with administrative officers, the Secretary had been asked to prepare in consultation with others a statement to provide for the orderly consideration of requests from groups and individuals to appear before the Board. Accordingly, he asked the Secretary to present and read the following statement of procedures for action by the Board. P r o c e d u r e s G o v e r n i n g A p p e a r a n c e s Before t h e B o a r d of T r u s t e e s The Board of Trustees has long recognized the value of direct communication with faculty, staff, and students of the University, as well as members of the general public. Although the normal means of Trustee communication with groups interested in the affairs of the University necessarily will be in written form,' arrangements may be made when personal presentations by groups or individuals are indicated by special circumstances. By long custom, official appearances have been arranged for committees and other groups representative of the faculty and the staff. Similarly, faculty, staff, and student groups are invited from time to time to participate in discussions at