Repository: UIHistories Project: Board of Trustees Minutes - 1972 [PAGE 100]

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BOARD OF TRUSTEES

[September 16

fication of records, or destruction of teaching, research, or library books, documents, or files. 2. The Senate recommended to the Chancellor the establishment of an Office of Campus Regulations as set forth below: Office of Campus Regulations An Office of Campus Regulations shall be constituted as a staff agency for the Conference on Conduct Governance. Two functions of the Office shall b e : A. T o serve as a registry for standards of conduct adopted and approved by the Conference on Conduct Governance. B. T o publish annually (e.g., by August 1 of each year) in a convenient form all standards of conduct adopted by the Conference which are applicable to the entire community, or some subcommunity thereof, and cause amendments to the standards as they are from time to time adopted to be published and disseminated to the University Community. All regulations of conduct, both those adopted by particular University authorities and those adopted by the Conference in its original jurisdiction, shall be promulgated by the Office of Campus Regulations by special publications, regularly issued newsletters or bulletins, or periodic codification. The Office shall maintain an up-to-date file of regulations in force which may be consulted by any interested person. It shall serve as clerk to the Conference for recording and promulgating its action, for keeping a record of its meetings, and for any other purpose the Conference determines. The staff of the Office shall be under the supervision of one or more of the Vice-Chancellors. It is expected that the Vice-Chancellor will consult with the Chairman of the Conference on Conduct Governance regarding staff functions and appointments. AWARD O F AND REVISION IN CONTRACTS FOR PURCHASE OF FUEL OIL, CHICAGO CIRCLE A N D MEDICAL CENTER (39) The President of the University, with the concurrence of appropriate administrative officers, recommends t h a t : 1. A contract for four million gallons of No. 2 fuel oil be awarded to Arrow Petroleum Company at a firm net price of 10.75 cents per gallon (the bid price of 10.90 cents per gallon less .15 cents per gallon to reflect changes in the point and timing of delivery desired by the University, i.e., delivery to Allied Oil Company, Division of Ashland Oil, Inc., Cleveland, Ohio, rather than to the campuses). 2. The contract for the purchase of four million gallons of No. 5 fuel oil from Allied Oil Company, Chicago, approved by the Board of Trustees on August 12, 1970, be amended as follows: (a) to provide for the exchange of the four million gallons of No. 2 fuel oil purchased by the University from Arrow Petroleum Company under item 1, above, for an additional four million gallons of No. 5 fuel oil to be supplied by Allied at a total cost to the University of $20,000 for handling, plus the actual trucking cost for delivery of said additional four million gallons of fuel oil to the University (presently estimated at .8 cents per gallon); (b) to grant the University an option to purchase up to an additional 564,000 gallons of No. 5 fuel oil at the same price as provided in the contract with Allied Oil Company before its amendment, if the University's heating demand so requires (in lieu of the 20 per cent variation allowed under the original contract); and (c) to provide that all fuel oil to be delivered by Allied to the campuses under the contract as amended will have a legal sulphur limitation as prescribed by the City of Chicago. In order to assure an adequate supply of fuel for the forthcoming heating season the amendment is necessary and should be treated as an emergency action. Funds are available in state appropriations to the University for 1970-71 operations. Submitted herewith is a report of the Office of Physical Plant Planning and Construction, including a schedule of bids received, a copy of which is being filed with the Secretary of the Board for record.

On motion of Dr. Walker, these recommendations were approved by the following vote: Aye, Mr. Grimes, Mr. Hahn, Mr. Hughes, Mr. Jones, Mr. Steger, Mr. Stone, Mr. Swain, Dr. Walker; no, none; absent, Mr. Clement, Governor Ogilvie, Mr. Page.