Repository: UIHistories Project: Board of Trustees Minutes - 1972 [PAGE 506]

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496

BOAKD OF TRUSTEES

[January 19

University of Illinois and the chancellors at its three campuses, the presidents of the institutions governed, respectively, by the Board of Regents and the Board of Governors of State Colleges and Universities, and by the Board of Trustees of Southern Illinois University. The President of the University of Illinois would serve as chairman of the Consortium. 2. The Consortium would establish two task forces during January 1972, as follows: a. Task Force on Organization and Mission. b. Task Force on Interinstitutional Cooperation in Computer Services. 3. The Task Force on Organization and Mission would have responsibility for determining whether or not a permanent organization should be established, what form it should take, and under what bylaws it would operate. This Task Force would also develop a broad operational plan for the permanent organization, for review by the Consortium. 4. The Task Force on Interinstitutional Cooperation in Computer Services would have the following responsibilities during the remainder of FY 1972: a. Analysis and evaluation of the report of the staff of the Board of Higher Education (BHE) on computer operations and associated services of the public senior universities— with special reference to possible budgetary savings during FY 1972 and FY 1973. Available for this review would be a commentary from each campus on the sections of the BHE report relating to its own computer installations, together with any suggestions it might have for campus, institutional, or statewide improvement in the utilization of computer resources. b. The development of operational plans for interinstitutional sharing of computer resources and services. The recommendations made in the BHE Task Force's report, the BHE report on existing installations, and proposals submitted by vendors would be considered in this planning study, along with suggestions that might be submitted by the individual campuses or systems. 5. A Small interim staff would be necessary to support the work of the two task forces, and to coordinate other activities of the Consortium during the remainder of FY 1972. Preferably, arrangements would be made with one or more of the cooperating institutions to release staff members for this purpose. 6. The Consortium would consider carefully the need for independent technical advice in the evaluation of both the recommendations in the BHE reports and the proposals developed by its own task forces. It is likely that such outside assistance would be especially helpful in the fairly immediate future, and proposals for a contract should be secured by February 1, 1972, if an operational plan is to be developed this year. IV. It should be recognized that the steps outlined immediately above for the Consortium would be taken only after the necessary approval of the system governing boards. V. Proposed dates for implementing the work of the Consortium are as follows: January 15, 1972 — Initial Consortium meeting March 7, 1972 — Report to SBHE concerning proposals for organizational form July 1,1972 — Complete organizational arrangements September 30, 1972 — Initiate pilot programs for interinstitutional cooperation September 30, 1972 — Evaluation of progress by SBHE Task Force On January 3, 1972, the Joint Council on Higher Education adopted the above report and recommended its presentation to the Board of Higher Education as a progress report. The report was presented and approved in principle by the Board of Higher Education on January 4, 1972. I recommend approval. O n motion of M r . Swain, this recommendation was approved.

CONTRACT FOR INSTALLATION OF BUILDING EQUIPMENT AUTOMATION SYSTEM, PHASE 1, CHICAGO CIRCLE

(IS) The President of the University, with the concurrence of appropriate administrative officers, recommends award of a contract in the amount of $107,328 to