Repository: UIHistories Project: Board of Trustees Minutes - 1940 [PAGE 990]

EXTRACTED TEXT FROM PAGE:

1940]

UNIVERSITY OF ILLINOIS

987

floors. Insulation material for the refrigeration is being placed, and the bowling alley is ready for installation of the equipment, the bids on which will be received within the next two weeks. 2. First Floor—The plastering is complete except for the stair wells. T h e contractor is hanging sash and laying quarry tile floor in the service kitchen. 3. Second Floor—The plastering is finished and the installation of the cabinet work has been started in the west wing. All cabinet work for this floor is being shipped from the mill, and is being installed as soon as received. The contractor is preparing to start on the installation of the subfloor in the ballroom. T h e quarry tile has been laid in the service kitchen floor and the sash is being hung. 4. Third Floor—The contractor is finishing the plastering. All partitions have been erected. 5. Fourth Floor—All plastering has been finished, and based upon the contract change order recently approved omitting the trim and hardware, this floor has been completed except for the installation of the plumbing and tile work. T h e official completion date, set by P.W.A. at the present time, is August 31st. Based on recent conferences with representatives of English Brothers, the general contractor, they still believe that they can complete the project within the above date. Any uncompleted work would be in the service kitchen area in the ground story, due to failure to receive shipment on the stainless steel or formica. W e are not so optimistic as the contractor, and expect an October 1st completion date at the earliest. W e have done everything that we know of to expedite the construction of this project. T h e following is evidence of this fact: ( a ) P.W.A., early in the period of construction, expressed dissatisfaction as to the progress of construction, and called the general contractor into the Chicago office for a conference. (b) Failing to get satisfactory results last summer, we called a meeting of representatives from the bonding company of the general contractor, representatives from the insurance company, and P.W.A. As a result, a progress schedule was agreed upon, and the bonding company also agreed to follow the project by sending representatives to the building each week. (c) In requesting the extension of the contract period, the general contractor submitted detailed reasons for the extension. In granting the extension, P.W.A. extended the completion date to August 31, with the condition that "no further extension of time be considered, and that the cost of any work done after August 31st be omitted from the grant computation." On May 6, a letter was sent to all contractors advising them of the condition of the extension of time by P.W.A., and, because of the seriousness of this situation, we suggested that they write their bonding companies of this condition, asking that they send copies of their letters to this office. T o date, we have received copies of such letters from only the plumbing and the elevator contractors. Very truly yours, Physical Plant Department

By C. S. HAVENS

On motion of Mrs. Plumb, the President of the University was asked to take up the matter of the date of completion of this building with the contractor, and the Secretary of the Board was instructed to send formal notice to the contractors and the bonding companies that they will be held responsible for any loss caused to the University by their failure to complete the building by August 31, 1940.

(26) A July 1, in each has not REAPPROPRIATION OF UNEXPENDED BALANCES recommendation that the following unexpended balances estimated as of 1940, for various purposes be reappropriated for the purposes indicated case for the fiscal year beginning July I, 1940, due to the fact that it been possible to complete the work or purchases contemplated for these