Repository: UIHistories Project: Board of Trustees Minutes - 1982 [PAGE 388]

EXTRACTED TEXT FROM PAGE:

1981]

UNIVERSITY OF ILLINOIS

377

search and cataloging processed at all campuses and to improve the service to the interlibrary loan program as well. By use of the system, requests for reference data or for catalog file cards for new publications are entered into a local terminal and passed to the center via dedicated telephone lines. Reference data are returned by the same method while catalog cards are produced automatically at the center and sent by mail to the requesting library. T h e estimated expenditures associated with renewal of the program are $274,000 for FY 1982. Funds sufficient to procure the system services and maintenance are included in the FY 1982 operating budgets of the three campuses libraries. The executive vice president, with the concurrence of the appropriate administrative officers, has recommended that the comptroller and the secretary of the board be authorized to execute a renewal of the Illinois/OCLC contract for FY 1982 for the amount indicated. I concur.

On motion of Mr. Forsyth, this recommendation was approved and authority was given as recommended by the following vote: Aye, Mrs. Day, Mr. Forsyth, Mr. H a h n , Mr. Howard, Mr. Madden, Mr. Neal, Mrs. Shepherd, Mr. Stone; no, none; absent, Dr. Donoghue, Governor T h o m p son. (The student advisory vote was: Aye, Mr. Bandala, Mr. Bettenhausen, Mr. Persons; no, none.) Acquisition of a Financial Aid Management System, Urbana

(32) For the past nine months a task force at the Urbana-Champaign campus has been studying the need for a more timely and comprehensive financial aid system to collect, collate, and analyze the vast array of data associated with matching a student's financial needs with the variety of aid sources available. At present there are over 600 sources of student financial aid, each with separate and distinct student eligibility requirements. The present system has a number of inherent weaknesses and no longer has the capacity to handle complex current programs and the management information needed to administer the programs. The task force investigated a number of financial aid systems in use at other universities and several systems which are commercially available. It was determined after comprehensive study that the financial aid management system available from Information Associates (IA) of Westinghouse Learning Corporation of Rochester, New York, met the requirements of the Urbana-Champaign campus. The chancellor at the Urbana-Champaign campus recommends that the comptroller be authorized to enter into a contract with IA for: (1) software programs and documentation for the Financial Aid Management System and the Report Generation System; (2) a nontransferable, nonexclusive, perpetual license for the use of the software; (3) 15 man-days of effort to install the system; and (4) up to ten man-days of consultation support. The contract will cover the period October 1, 1981 to February 1, 1982 (the anticipated implementation date of the system) at a cost of $119,000 plus the reimbursements for reasonable expenses incurred for data communication line time and travel and living expenses of IA's staff while on site. Funds are available in the operating budget of the University Office of Administrative Information Systems and Services for FY 1982. T h e executive vice president concurs in this recommendation. I recommend approval. O n m o t i o n of M r . F o r s y t h , this r e c o m m e n d a t i o n w a s a p p r o v e d b y