Repository: UIHistories Project: Board of Trustees Minutes - 1982 [PAGE 36]

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1980]

UNIVERSITY OF ILLINOIS

25

Contract for Professional Advertising Services, Medical Center

(25) Since 1977 the University has contracted for the design and placement of advertising to recruit nurses for the University of Illinois Hospital and Clinics. T h e recruiting program has been successful. Advertisements have been responsible for 55 percent of those coming for interviews. However, recent advertisements have been less successful in comparison with those of others. Therefore, advertising agencies were invited to submit campaign proposals, and the firm of Manning, Selvage, and Lee/Chicago, Inc., was judged to have the best presentation. The firm will develop an entirely new program based on the advantages of the University of Illinois, with a new nurse recruitment booklet, new and larger advertisements featuring the recently opened hospital, better placement, and materials to be used at career days. T h e chancellor at the Medical Center campus has recommended approval of a contract, not to exceed $225,000 for FY 1981, with the firm of Manning, Selvage, and Lee/Chicago, Inc., for the advertising campaign described. As in the past, the major cost is reimbursement for advertisements placed. Reimbursement will be exclusive of any commission paid or payable to the agency by the advertising media. When a commission is not paid to the agency, the standard agency charge for placing advertisements will be added to the reimbursement. Funds are available in the Hospital Income Fund. T h e executive vice president concurs in the recommendation. I recommend approval.

Employment of Nims Associates, Inc., to Provide Alumni/ Foundation Information System

(26) The executive vice president has recommended the award of a contract for $45,000 to Nims Associates, Inc., Decatur, Illinois, to provide programming services for the conversion of University of Illinois Alumni records into the Universitywide Alumni/Foundation Information System. The first phase of the Alumni/Foundation Information System was completed and made available for use by the Foundation in August 1979. At that point the system provided basic record keeping functions, gift processing, and gift analysis reports for the Foundation. T h e completion of this contract by Nims Associates, Inc., will enable the alumni portion of the system to be converted by March 1, 1981. T h e University Office of Administrative Information Systems Development will coordinate the project. Funds have been included in the appropriation bill of the General Assembly to meet the ordinary and contingent expenses of the University for FY 1981 and will be included in the University Office of Administrative Information Systems and Services operating budget authorization request for FY 1981 to be submitted to the Board of Trustees. The award of the above contract is subject to the availability of such funds. I concur.

Employment of Architect/Engineer for Remodeling, Medical Center

(27) The president of the University, with the concurrence of appropriate administrative officers, recommends the employment of FGM, Inc., Mt. Vernon (Oakbrook Office), for professional, architectural, and engineering services through the bidding procedure for Phase II remodeling of certain areas in the Student Residence Hall, Chicago Illini Union, and Women's Residence Hall at the Medical Center campus. T h e professional fee for this work will be 10.85 percent of the actual construction cost but not to exceed $108,500 plus reimbursements authorized by the University which are estimated to be $15,000.