Repository: UIHistories Project: Board of Trustees Minutes - 1986 [PAGE 612]

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1986]

UNIVERSITY OF ILLINOIS

601

By consensus, the board agreed that one roll call vote would be taken and considered the vote on each agenda item nos. 22 through 41 inclusive. The recommendations were individually discussed but acted upon at one time. (The record of board action appears at the end of each item.)

Renewal of Agreement, University of Illinois Alumni Association

(22) On November 18, 1982, the Board of Trustees adopted revised guidelines governing certain fiscal procedures, including those between the University and University-related organizations. The University of Illinois Alumni Association asked to be designated a University-related organization, as provided in the guidelines, and authorized a basic agreement effective June 30, 1983, with the Board of Trustees for that purpose. The Alumni Association desires to renew this agreement for Fiscal Year 1987. The agreement provides that the Association will provide management and supervisory services for data gathering, data entry, and maintenance of alumni records on the University's Alumni-Foundation Information system ( A F I S ) , and management services of the activities of the Alumni Career Center. The Association will publish eight editions of two periodicals; one primarily for the benefit of alumni of the Urbana-Champaign campus and one for alumni of the Chicago campus. In addition, the Association will provide support to University field activities such as meetings of alumni groups and off-campus communications with alumni. To partially support the costs of the services described, the agreement provides for payment by the University of an amount not to exceed $83,000* for FY 1987. Payments will be made during the course of the year based upon actual costs incurred. T h e University will continue to provide support through the University's Office of Alumni Relations and Alumni Career Center for the maintenance of alumni records and other Alumni support functions. T h e level of support for FY 1987 will be approximately $604,000.* The agreement also provides for the Association's use of AFIS to maintain membership records and for access to and joint ownership of such records. Ownership of the two periodicals resides with the Association. In addition to this agreement, a separate rental agreement will be developed regarding office space occupied by the Association in University facilities. Reimbursement to the University for the lease of this space will be described in the rental agreement. T h e agreement will be effective July 1, 1986, through June 30, 1987, subject to termination by either party with 90 days written notice to the other party. Funds to support the agreement are included in the appropriation bill of the General Assembly to meet the ordinary and contingent expenses of the University for FY 1987. These funds will be included in the University's budget request for FY 1987 to be presented to the Board of Trustees. The agreement is subject to the availability of such funds. T h e vice president for business and finance has recommended execution of the agreement as described. I concur.

On motion of Mr. Logan, this recommendation was approved by the following vote: Aye, Mrs. Day, Mr. Forsyth, Mrs. Gravenhorst, Mr. Hahn, Mr. Logan, Mr. Madden, Mrs. Shepherd, Miss Smith; no, none; absent, Mr. Howard, Governor Thompson. (The student advisory vote was: Aye, Mr. Becker, Mr. Lamm; no, none.)

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The contract amount lor FY 1986 was $93 000. > The contract amount for FY 1986 wa> $567,000.