Repository: UIHistories Project: Board of Trustees Minutes - 1988 [PAGE 581]

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1988]

UNIVERSITY OF ILLINOIS

571

Board of Trustees for that purpose. Such agreements have been renewed on an annual basis. Because legislative action upon University appropriations has not been completed, the president of the University requests authorization to extend the present agreements beginning July 1, 1988, and continuing until further action of the board in September 1988. Funds to support these agreements are included in the appropriation bill of the General Assembly to meet the ordinary and contingent expenses of the University for FY 1989. These funds will be included in the University's budget request for FY 1989 to be presented to the Board of Trustees. The agreements are subject to the availability of such funds. O n motion of Miss Smith, authority was given as requested by the following vote: Aye, Mrs. Calcler, M r . Forsyth, Mrs. Gravenhorst, Mr. H a h n , M r . Howard, Mr. Logan, Mrs. Shepherd, Miss Smith; no, n o n e : absent, M r . Wolff, Governor Thompson. (The student advisory vote was: Aye, Mr. Evenson, Mr. Wylie: no. none.) Report of Rejection of Bids; a n d Contract, Relamping of Lighting Fixtures, Chicago (19) Bids for relamping of lighting fixtures in selected buildings at the Chicago campus were received on April 14, 1988. The bids received exceeded the funds available. Pursuant to the provisions of the General Rules Concerning University Organization and Procedure, the bids for these divisions were rejected, and the president now reports their rejection. The bid documents were revised and new bids received on May 10, 1988; the bids are within the funds available. Accordingly, the president of the University, with the concurrence of the appropriate administrative officers, recommends the award of a contract for $178,785 to Planned Lighting, Inc., Chicago, and Imperial Lighting Maintenance Company, Chicago, a joint venture, on its base bid (plus acceptance of deductive alternate nos. 1 through 51) to provide lighting fixtures in selected buildings at the Chicago campus during Fiscal Year 1989. The base bid includes relamping and washing in 53 buildings and a specified number of hours for service calls. Calls will be undertaken as ordered by the Physical Plant Department by contract work orders charged against this project. The contract amount may be increased or reduced based on the number of service calls ordered in accord with unit prices specified in the contract documents. Funds will be included in the Chicago Physical Plant institutional funds budget authorization request to be submitted to the Board of Trustees for Fiscal Year 1989. The award of the contract is subject to the availability of these funds. A schedule of the bids received has been filed with the secretary of the board for record. O n motion of Miss Smith, this contract was awarded by the following vote: Aye, Mrs. Calder, M r . Forsyth, Mrs. Gravenhorst, Mr. H a h n , M r . Howard, M r . Logan, Mrs. Shepherd, Miss Smith; no, none; absent, M r . Wolff, Governor Thompson. ( T h e student advisory vote was: Aye, M r . Evenson, M r . Wylie; no, none.)

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A schedule of the alternates is filed with the secretary of the board for record.