Repository: UIHistories Project: Board of Trustees Minutes - 1988 [PAGE 462]

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452

BOARD OF TRUSTEES

[January 7

mended that contracts be written so that all funds collected are sent to the hospital and the hospital then pays the agency's fees. T h e hospital has recommended American Creditors Bureau, G. C. Services Corporation, and Hayt, Hayt & Landau based on their record of performance and on the quality of their proposals. (The amounts to be placed with each agency and collected through its efforts are listed on a table filed with the secretary.) The University reserves the right to adjust the number and value of accounts to be placed with an agency based on experience during the year. N o guarantees of dollar placements are made. N o funds are paid until they are collected. T h e funds will be paid to and from the Hospital Income Fund. T h e vice president for business and finance concurs. I recommend approval.

On motion of Miss Smith, this recommendation was approved by the following vote: Aye, Mrs. Calder, Mr. Forsyth, Mrs. Gravenhorst, Mr. Hahn, Mr. Howard, Mr. Logan, Mrs. Shepherd, Miss Smith, Mr. Wolff; no, none; absent, Governor Thompson. (The student advisory vote was: Aye, Mr. Evenson, Mr. Wylie; no, none.)

Increase in Architectural/Engineering Contract, Beckman Institute, Urbana

(20) On April 9, 1987, the board approved construction contracts for sixteen divisions of work for Bid Package # 3 for the Beckman Institute at the U r b a n a campus. At that time, it was reported that the award of contracts for site development and landscape work would be deferred until early 1988. It is now expected bids for this work will be ready for consideration in February and March 1988, respectively. T h e landscape plan will require the acquisition and installation of large caliper trees and yew hedge, and the early purchase of these materials is necessary to ensure the appropriate variety, quantity, and sizes are available. In October, bids were solicited for the early acquisition of the plant materials. T h e bids were rejected because the bidders could not respond to the University's needs due to a nationwide shortage of large plant materials from a single source. With the assistance of the landscape architectural consultant to Smith, Hinchman & Grylls, Associates, Inc., the plant materials now have been located and arrangements made for them to be purchased and stored until required for delivery. The architect has agreed to handle the initial and final payments required for the materials accepted by the University. Accordingly, the president of the University, with the concurrence of the appropriate administrative officers, recommends that the contract with Smith, Hinchman & Grylls be increased to reimburse them for the plant materials. The total amount is estimated to be $100,000, of which approximately 30 percent will be paid immediately, the remainder paid following delivery and acceptance of the materials by the University. T h e funds required are available within the project budget reviewed by the board on April 10, 1987. Funds for this project are being provided from private gift funds through the University of Illinois Foundation and from funds appropriated by the State of Illinois. O n m o t i o n of M i s s S m i t h , this r e c o m m e n d a t i o n w a s a p p r o v e d by t h e f o l l o w i n g v o t e : Aye, M r s . C a l d e r , M r . F o r s y t h , M r s . G r a v e n h o r s t , M r . H a h n , M r . H o w a r d , M r . L o g a n , M r s . S h e p h e r d , M i s s S m i t h , M r . Wolff; no, n o n e ; absent, Governor T h o m p s o n .