Repository: UIHistories Project: Board of Trustees Minutes - 1988 [PAGE 440]

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430

BOARD OF TRUSTEES

[November 12

(The student advisory vote was: Aye, Mr. Evenson, Mr. Wylie; no, none.)

Increase in Contract, Beckman Institute, Urbana

(15) On April 19, 1987, the Board of Trustees authorized the award of a contract for $2,865,801 to Hatfield Electric Company, Rosemont, for the electrical work at the Beckman Institute at the Urbana campus. The current lighting proposed for the atrium areas is at a level to enhance shows and/or exhibits. During the design for the project, it was suggested by the University that general illumination also be provided for exhibits, cleaning, and maintenance. The architect has now proposed a solution: the installation of thirty 400-watt recessed light fixtures. The cost is $35,798. Accordingly, the president of the University, with the concurrence of the appropriate administrative officers, recommends that the contract with Hatfield Electric Company, Rosemont, be increased by $35,798 for the work described. The additional funds are available within the construction contract contingency allocation. Funds are being provided from private gift funds through the University of Illinois Foundation and from funds appropriated by the State of Illinois.

On motion of Mrs. Gravenhorst, this recommendation was approved by the following vote: Aye, Mrs. Calder, Mr. Forsyth, Mrs. Gravenhorst, Mr. Hahn, Mr. Howard, Mr. Logan, Mrs. Shepherd, Miss Smith, Mr. Wolff; no, none; absent, Governor Thompson. (The student advisory vote was: Aye, Mr. Evenson, Mr. Wylie; no, none.)

Amendment to Construction Manager Contract, Beckman Institute, Urbana

(16) On January 16, 1986, the Board of Trustees authorized the comptroller to contract with Turner Construction Company as construction manager for the Beckman Institute. The contract was for professional services required in the program review, conceptual budgeting, and development of the schedule for the design and construction of the Beckman Institute (Phase I ) . Services were to be provided at a cost not to exceed $100,000, plus reimbursables not to exceed $30,000. On April 10, 1986, the board authorized an amendment of the previous agreement to include professional services required during Phase II of the preconstruction phase on an hourly basis not to exceed $500,000. However, a proposed increase of $94,000 for reimbursables was omitted from the authorization. Subsequently, an agreement was entered into with Turner Construction Company which superseded the earlier contract. It provided for a maximum fee limitation of $376,000 and reimbursables of $94,000. The contract language did not reflect the intent of the parties and now must be reformed to reflect the intention, viz.: to authorize fees up to $476,000 and reimbursables not to exceed $124,000. In addition, Turner Construction Company was asked to provide additional preconstruction services after December 19, 1986. The contract anticipated this possibility, because of the phased design and construction procedures used to meet the desired completion schedule. A provision allowed for additional compensation and reimbursables for this work. The cost of the additional services for the preconstruction phase are $163,000 in fees and $24,000 in reimbursables. It is requested that the board authorize an amendment to the contract with Turner Construction Company for this preconstruction work to provide that the total fee for the entire preconstruction work not exceed $639,000 plus reimbursables not to exceed $148,000.