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Caption: Board of Trustees Minutes - 1988
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200 BOARD O F T R U S T E E S [February 12 provision of support for the maintenance and other operating costs at the president's house. In the light of this review and of recommendations made by the Illinois Board of Higher Education, the following policy and guidelines are presented for the approval of the board: Purpose. At the direction of the Board of Trustees, the president's house serves as the principal residence of the president and is used at the discretion of the president as a setting in which to conduct various University functions. This general policy has been consistently applied since the Board of Trustees' original statement of policy regarding the president's house, issued in 1933, and is reaffirmed by its incorporation within these guidelines. Routine Operations and Maintenance. Because the president's house is a University facility, University funds are used for operating costs, including the costs of utilities, grounds maintenance, routine interior and exterior maintenance and repair, custodial service, and security. Funds for these purposes shall be included annually in the operating budgets of the respective units that provide such services to all institutional facilities. Major Renovation and Improvements. When the annual aggregate amount of any special set of expenditures for major renovation or improvement of the president's house exceeds the dollar limit requiring board approval for contracts and purchases (presently $50,000), such planned expenditures shall be submitted to the board for prior review and approval. With the concurrence of the Board of Trustees, the University of Illinois Foundation provides a residential facility for the president in Chicago in order to facilitate the conduct of University activities by the president on behalf of the Chicago campus and in furtherance generally of the University's interests in Chicago. The board by this action extends the use and funding guidelines established herein to that facility. O n m o t i o n of M r . Forsyth, t h e policy a n d guidelines were approved. License and Vacation from City of Urbana for North Campus Utilities, Urbana (14) Development of the north campus master plan at the Urbana-Champaign campus requires utility extensions for service to new buildings. The extensions include sanitary and storm sewers, steam and condensate service — to be constructed by the University; and electric power service—to be constructed in part by the University and in part by the Illinois Power Company. Construction for each of the cited utility extensions will include work in City of Urbana right-of-ways. The city proposes to grant the University a permanent license for construction, operation, and maintenance of the storm and sanitary sewers and electric power service. The license would be provided without payment of fee to Urbana. For steam and condensate service, Urbana and University administrators have reached agreement for vacation of the westernmost six and one-half feet of Mathews Avenue from the north right-of-way line of Western Avenue to the north right-of-way line of Clark Street. Compensation would not be required from the University for this vacation. The chancellor of the Urbana campus has recommended adoption of the license agreement, an agreement for vacation, and the petition for vacation, subject to final action of the Urbana City Council. I recommend approval. On motion of Mr. Forsyth, this recommendation was approved.
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