Repository: UIHistories Project: Board of Trustees Minutes - 1980 [PAGE 418]

EXTRACTED TEXT FROM PAGE:

1979]

UNIVERSITY OF ILLINOIS

407

General Rules Concerning University Organization and Procedure, the bids were rejected, and the president reports their rejection. The design now is being restudied. It is contemplated that at a later date the fence will either be rebid to provide for installation or be installed by University forces.

By consensus the board agreed that one roll call vote would be taken and considered the roll call vote on each of the next four items. The student advisory vote was: Aye, Mr. Sobotka, Miss Wyncott; no, none; absent, Mr. Grady. On motion of Mr. Howard, these items were approved by die following vote: Aye, Dr. Donoghue, Mr. Forsyth, Mr. Hahn, Mr. Howard, Mr. Lenz, Mr. Neal, Mrs. Shepherd, Mr. Stone, Mr. Velasquez; no, none; absent, Governor Thompson.

Contracts for Construction of Chilled Water Facility, Medical Center (and Report of Rejection of Bids)

(26) The president of the University, with the concurrence of appropriate administrative officers, recommends award of the following contracts for construction of a central chilled water facility at the Medical Center campus, the award in each case being to the low bidder on its base bid: Piping-Refrigeration & Plumbing1 Advance Heating & Air Conditioning Corporation, Elk Grove Village. . $337 300 General J. A. Boulton & Co., Chicago Electrical G & M Electrical Contractors Co., Chicago Total $114 700 $105 848 $557 848

Bids were received and publicly opened on July 5, 1979. The bids exceeded the funds available and therefore, pursuant to the provisions of Article II, Section 4(k) ( 2 ) , of the General Rules Concerning University Organization and Procedure, the bids were rejected, and the president herewith reports their rejection. The scope of the work was reduced, the project rebid, and bids received on September 6, 1979. These bids were within the funds available. A schedule has been filed with the secretary of the board for record. The project will provide additional air conditioning for the campus services complex, a group of existing and proposed buildings located in the block bounded by Polk and Taylor Streets and Wolcott and Damen Avenues. On October 20, 1978, the Board of Trustees authorized the employment of an engineering firm to design the facility. The project has been approved by the Illinois Board of Higher Education as a noninstructional facility. Funds are available from proceeds of the sale of University of Illinois Auxiliary Facilities System Revenue Bonds, Series N. (A bid for electrical work was also received from Metro Electric Company, Inc., Chicago, which failed to provide the bid security required by the bid documents. Therefore, the university counsel has advised that the proposal of this firm be considered nonresponsive and be rejected since it failed to comply with the bidding requirements.)

1 The bids of Advance Heating & Air Conditioning Corporation for piping-refrigeration work and for plumbing work were the low bids submitted for each of these separate divisions of work. The bid documents provide that each bidder for these divisions can combine its bids into a single bid. The combined bid of that firm was $1,100 less than its separate bid for each division of work, and the award is at the combined amount of these two divisions in the sum of S337,300.