Repository: UIHistories Project: Board of Trustees Minutes - 1980 [PAGE 138]

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128

BOARD OF TRUSTEES

[November 17

The student advisory vote was: Aye, Miss Kooper, Mr. Sobotka, Mr. Watson; no, none. On motion of Mr. Lenz, these items were approved by the following vote: Aye, Mr. Forsyth, Mr. Hahn, Mr. Howard, Mr. Lenz, Mr. Livingston, Mr. Neal, Mrs. Rader, Mrs. Shepherd, Mr. Velasquez; no, none; absent, Governor Thompson.

Rescission of Award for Site Improvements, Medical Center

(14) O n June 21, 1978, the Board of Trustees approved, subject to obtaining proper fee ownership and licenses from the Chicago Transit Authority ( C T A ) , the award of contracts for a protective covering and sprinkler system under the CTA elevated track as part of the improvements to Hermitage Avenue and parking lot " E " at the Medical Center campus. Negotiations for obtaining proper fee ownership and licenses were not completed before the bids expired. The president of the University, with the concurrence of appropriate administrative officers, recommends that the Board of Trustees action of June 21, 1978, authorizing award of the contracts described, be rescinded. (The University is continuing to negotiate with the CTA in order that this project can be rebid in the future. The area under the CTA tracks will be used for surface parking for the new hospital.)

Rescission of Previous Award; and Award of Contract for Minor Building Maintenance, Remodeling, and New Construction, Chicago Campuses I

(15) O n June 21, 1978, the Board of Trustees approved the award of contracts for minor building maintenance, remodeling, and new construction at the Chicago campuses. T h e low bid for Division I I I 1 was submitted by Certified Mechanical Contractors, Inc., Riverside. In letters dated July 17 and August 28, 1978, the firm notified the University of an arithmetic error in its bid and requested permission to withdraw it since, due to the error, it could not fulfill its contractual obligation without suffering economic hardship. The Physical Plant Department at the Chicago campuses has determined that there is demonstrable evidence that the bidder made a bona fide error in the preparation of the bid and that the error will result in a substantial loss to the bidder and has recommended that the bidder be allowed to withdraw its bid. The university counsel has advised that under these circumstances the University's regulations allow the University to permit the withdrawal. I n accordance with the Regulations Governing Procurement and Bidding at State Systems Universities in Illinois, the president of the University, with the concurrence of appropriate administrative officers, recommends rescission of the board's action of June 21, 1978, approving the award of a contract to Certified Mechanical Contractors, Inc., and further recommends that the company be allowed to withdraw its bid.

II

This division of work was rebid on October 10, 1978, and the president, with the concurrence of appropriate administrative officers, now recommends award of a costplus contract to the Nu-Way Contracting Co., Chicago, the low bidder for this work. T h e contract is for the period November 17, 1978, through June 30, 1979 (with an

1 Division III includes: heating, process piping, refrigeration, and automatic temperature controls.