Caption: Board of Trustees Minutes - 1936
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1936] UNIVERSITY OF ILLINOIS 593 (c) These committees are composed of Illinois farmers recommended by the President of the University to the Board of Trustees, appointed from among the members of the agricultural association or associations most representative of the interests involved. ( d ) T h e membership of the various committees consists of from three to five. (e) All nominations are made anew annually. Service begins on September 1. (f) The head of the department with which the advisory committee is to render service is responsible for making the nominations, transmitting them through the office of the Dean and Director at the time of recommendations for annual appointments. T H E UNIVERSITY COUNSEL 49. The University Counsel shall be appointed by the Board of Trustees 011 the recommendation of the President of the University. (a) He shall act as legal adviser to the Board of Trustees and the President of the University. BUSINESS ORGANIZATION AND PROCEDURE r0. A. General Business Organisation The Comptroller shall be appointed by the Board of Trustees on the recommendation of the President of the University. (1) T h e Comptroller shall: (a) be the general fiscal agent of the Board. He shall approve for the Board all expenditures for which a general or specific appropriation has been made by the Board as evidenced by its records; (b) assist the Finance Committee in matters pertaining to the handling of funds and investments and in such other ways as it may direct; (c) report to the Board quarterly the financial condition and operations of the University for the quarter preceding, and at such times and upon such other matters as it may direct. (2) T h e Comptroller shall also: ( a ) be the general business agent of the University and shall have general supervision over those offices comprising the Business Office of the University, including those of the Purchasing Agent, Bursar, Chief Accountant, Auditor, and Business Agent of Chicago Departments; (b) devise and install suitable systems of accounting and business procedure; (c) designate the place and manner in which financial records shall be maintained. ( d ) act as the appointing officer for university positions under State Civil Service and shall represent the University in its relations with the State Civil Service Commission. The Comptroller shall report to the President and perform such other functions as may be assigned to him by the Board or the President. B. Receipt and Deposit of Money (1) No department shall receive any funds unless authorized by the Comptroller to do so. All funds shall be accounted for and paid over to the Bursar in such manner and at such times as the Comptroller shall direct. (2) T h e Bursar shall collect all moneys due the University from any source and shall turn over the same in full to the Treasurer or to the State Treasurer as required by law as soon as practicable after collection. C. Purchasing and Storerooms (1) No obligation shall be entered into excepting on authority of the Board and after a general or specific appropriation has been made by the Board therefor, as evidenced by its records, and after having been approved and recorded by the Comptroller. All appropriations shall lapse at the end of the fiscal year, June 30, unless otherwise especially ordered.
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