Repository: UIHistories Project: Board of Trustees Minutes - 1932 [PAGE 497]

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U N I V E R S I T Y O F ILLINOIS

495

Rogers Printing Company, Dixon, Illinois 6 335 sOO Gentry Printing Company, Chicago, Illinois :........... 7 250 00 Journal Printing Company, Springfield, Illinois 7 430 00 W . B. Conkey Company, H a m m o n d , Indiana 7 480 00 R. R. Donnelly and Sons Company, Chicago, Illinois N o quotation Quotations were requested on uniform specifications, and the above figures are approximate totals computed by applying unit prices to the last issue of the Register. Thefiguresdo not include the cost of paper, approximately $2,000, whichwiil be purchased to better advantage separately. Other expenses will amount to $1,000, making the estimated total cost £8,500 as compared with a total of £10,700 for last year's issue. While these figures are based on an edition corresponding to that of last year, an additional saving of $1,000 will be realized by reducing the number of copies in which lists of students, degrees, and honors is to appear from 20,000 to 3,500, which is sufficient for all official record purposes, and by discontinuing binding any more copies in leather with gilt edges. The Purchasing Agent, the Director of the University Press, and the Comptroller recommend placing the contract with the George Banta Publishing Company, the lowest bidder, its price being over ten per cent less than that of the next low proposal. I concur in this recommendation. On motion of Mr. Barrett, these recommendations were adopted a n d the contract w a s a w a r d e d to the G e o r g e B a n t a Publishing C o m p a n y , the lowest bidder.

COMPTROLLER'S REPORT OF CONTRACTS AND PURCHASE ORDERS

(16) The following report from the Comptroller of contracts and purchase orders executed since the last report:

CONTRACTS EXECUTED BY THE COMPTROLLER OCTOBER 24,1931 TO DECEMBER 10,1931

Lease executed under general regulations of the Board of Trustees: Leased to Property Rental Date C. A. Wilson1 Residence at 806 South J60.00 per November 19, Sixth St., Champaign month 1931 This report was received for record. Tenure Eleven months from October

REPORT OF AUDIT

(17) A report from Arthur Young and Company, auditors, of their audit of the University's accounts for the quarter ended September 30, 1931: Board of Trustees, University of Illinois, Urbana, Illinois Dear Sirs, W e have audited the books of the University of Illinois for the quarter ended September 30, 193I, and submit the following summary of the work done and the result of the audit: The cash receipts have been verified by checking all cash receipts vouchers into the cash book and examining a substantial portion of the original departmental records. Cash received as recorded has been duly deposited with the University Treasurer. The warrants drawn on the University Treasurer and the vouchers certified to the State Auditor for payment have been checked into the cash book, and a substantial portion of the supporting vouchers has been examined with respect to authorization, object of expenditure and receipt of goods or services by the University. A number of pay roll vouchers of non-appointees has been checked against the original time reports on file in the respective departments. Salaries paid to appointees have been checked against the Secretary's letters of appointment. The footings of the cash book have been proved. The cash balance in the hands of the University Treasurer at September 30, 1931, together with the securities of the University in his custody, as shown by the books of 'Replacesalso examined theby actual inspection and confirmation from the protecting account, have been verified to Board deposited by the September bank, depository. W e have lease reported securities of Trustees on depository 19, 1931 (Minutes, page 441).