Repository: UIHistories Project: Board of Trustees Minutes - 1994 [PAGE 615]

EXTRACTED TEXT FROM PAGE:

1996]

UNIVERSITY OF ILLINOIS

603

Since the project must continue in order to meet the scheduling needs of WILL, it is essential that contracts for construction be awarded before the June 12-13, 1996, meeting of the Board of Trustees. (Bid dates: April 25 and 30, 1996.) Accordingly, the president of the University, with the concurrence of the appropriate University officers, recommends that the comptroller be delegated the authority to award contracts to the lowest responsible bidder for each division provided the total of the bids received does not exceed $7,022,340. A report of the bids received will be presented to the board at a subsequent meeting. It is further recommended that the project budget be increased by $580,000 from $9,026,188 to $9,606,188 in order to cover the cost of construction contracts. Funds for the project are available from private gift funds through the University of Illinois Foundation and from campus unrestricted gift funds.

On motion of Ms. Reese, these recommendations were approved by the following vote: Aye, Dr. Bacon, Mrs. Calder, Mr. Engelbrecht, Dr. Gindorf, Mrs. Gravenhorst, Mr. Lamont, Ms. Lopez, Mrs. O'Malley, Ms. Reese; no, none; absent, Governor Edgar. (The student advisory vote was: Aye, Mr. Mathew, Mr. Rose; no, none; absent, Mr. Malone.)

Employment of Consultant for the Development of a Job Order Contracting System (JOCS), Chicago

(20) The chancellor at Chicago recommends the approval of a contract with The Gordian Group, Buckeyestown, Maryland, for professional consultant services required for the development and implementation of a Job Order Contracting System, which will enhance present contracting operations in Facilities Management at the Chicago campus. This project consists of the development and implementation of and assistance in executing a Job Order Contracting System (JOCS). This system is necessary to enhance the current contracting operations. In addition to the aforementioned, the consultant is to supply the following: customized Job Order Contracting documentation; technical and marketing support; a comprehensive Job Order Contracting management information and support system; and specialized training. The initial two-year term of the contract will be May 20, 1996, to May 20, 1998. The fee for the initial term will be $180,000. The contract includes three one-year option terms. Fees for these terms will be $60,000 per year. Accordingly, the president of the University, with the concurrence of the appropriate University officers, recommends that the comptroller be delegated authority to renew this contract for the three one-year option terms. Funds for this contract are available in the Institutional Funds Operating Budget of the Physical Plant Department. Funds for future fiscal years will be included in the Institutional Funds Operating Budget request of the Physical Plant Department to be presented to the Board of Trustees. The selection of the consultant for this project was in accordance with the requirements and provisions of Public Act 87-673 (Architectural, Engineering, and Land Surveying Qualifications-Based Selection Act). The vice president for business and finance concurs. I recommend approval.

On motion of Ms. Reese, this recommendation was approved by the following vote: Aye, Dr. Bacon, Mrs. Calder, Mr. Engelbrecht, Dr. Gindorf, Mrs. Gravenhorst, Mr. Lamont, Ms. Lopez, Mrs. O'Malley, Ms. Reese; no, none; absent, Governor Edgar.