Repository: UIHistories Project: Board of Trustees Minutes - 1994 [PAGE 549]

EXTRACTED TEXT FROM PAGE:

1996]

UNIVERSITY OF ILLINOIS

537

Dickerson Co., Champaign, for window replacement at the Illinois Street Residence Halls at the Urbana campus. Competitive bidding procedures in accordance with the Illinois Purchasing Act were followed; and the award is to the lowest responsible bidder on the basis of its base bid of $482,500 plus acceptance of Alternates1 #1 ($66,600) and #2 ($42,200). The Illinois Street Residence Halls were completed in 1964. The original windows are single glazed and are not energy efficient. The $641,000 project will replace the existing windows in the student rooms to conserve energy and increase occupant comfort. The project will also replace the windows in the dining room, the west side of Townsend Lounge, and the conference services office. Funds are available from the Auxiliary Facilities System Repair and Replacement Funds. A schedule of the bids received has been filed with the secretary of the board for record.

On motion of Mrs. Gravenhorst, this recommendation was approved by the following vote: Aye, Mrs. Calder, Mr. Engelbrecht, Dr. Gindorf, Mrs. Gravenhorst, Mr. Lamont, Ms. Reese; no, none; absent, Dr. Bacon, Governor Edgar, Ms. Lopez, Mrs. O'Malley. (The student advisory vote was: Aye, Mr. Rose; no, none; absent, Mr. Malone, Mr. Mathew.)

Award of Master Contracts for Construction Management, Chicago

(20) The interim chancellor at Chicago recommends the approval of master contracts with Louis Jones Enterprises, Inc., Chicago; Tishman Construction Corporation of Illinois, Chicago; and Gilbane Building Co., Chicago, in order to create a pool of firms to provide the professional construction management services required for projects at the Chicago campus. Currently, for construction and repair assignments in the range of $250,000 to $1,000,000, it is cost prohibitive to acquire a construction manager through a onetime only bidding approach. Estimates in the range of 9-10 percent have been obtained. By creating a pool of firms with anticipated construction management in the range of $6 million worth of construction assignments, the fees will be dramatically reduced. The firms will be assigned to individual projects on the basis of responses to requests for staffing and fee proposals. Each firm will be asked to submit a proposal for each task assigned under these contracts. Fees will be established on the basis of fee schedules previously submitted by each of the construction management firms. These are anticipated to be 3 percent to 6 percent of the total cost of the project, depending on the size and complexity of the project. In each case, the low responsive bidder will be selected from the construction management firms. The projects to be assigned to the construction managers may include masonry, roof, elevator, HVAC repairs, electrical, plumbing, and general remodeling. Total construction management fees under these contracts will not exceed $400,000 for the period of May 1, 1996, to June 30, 1997. Funds for these contracts are available in the Fiscal Year 1997 Institutional Funds Operating Budget of the Chicago Physical Plant of the Chicago campus. The vice president for business and finance concurs. I recommend approval.

1 Alternate #1 — Provide fixed glass window units; Alternate #2 — Provide additional fixed glass units.