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Caption: Board of Trustees Minutes - 1994
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416 BOARD OF TRUSTEES [October 12 Funds are available in the Institutional Funds Operating budget of the Chicago Physical Plant. On motion of Ms. Reese, this recommendation was approved by the following vote: Dr. Bacon, Mrs. Calder, Mr. Engelbrecht, Dr. Gindorf, Mrs. Gravenhorst, Mr. Lamont, Ms. Lopez, Ms. Reese; no, none; absent, Governor Edgar, Mrs. O'Malley. (The student advisory vote was: Aye, Mr. Malone, Mr. Mathew, Mr. Rose; no, none.) Employment of Architect/Engineer for Office of Admissions and Records Building, Urbana (12) The proposed three-story 30,766 gsf (16,526 nasf) facility for the Office of Admissions and Records is to be constructed on California and Gregory Streets south and east of the Levis Faculty Center. The original scope of the project included steam and electric utility extensions, site development, and building construction for a total proposed project cost of $6,707,797. The utility infrastructure extensions include new chilled water lines, steam and condensate mains, and electrical distribution upgrades. In June 1994, the board approved the employment of the architectural/engineering firm of Ware Associates, Chicago, to provide the professional services required for the project. In July 1995, the University was notified that Ware Associates could no longer provide architectural/engineering services to the Board of Trustees for the Office of Admissions and Records Building project. University administrators have terminated the University's agreement with Ware Associates as a result of their breach of contract. Consequently, it is necessary to employ another architectural/ engineering firm to continue the project. Accordingly, the president of the University, with the concurrence of the appropriate University officers, recommends the employment of Isaksen-Glerum PC Architects, Urbana, for the professional architectural and engineering services required for the Office of Admissions and Records Building. The budget for the project (building construction and site development) is estimated to be $5,110,000 and does not include the utilities extension portion of the original project. The firm's fee for the professional services required through the bidding phase will be a fixed fee of $113,000, plus reimbursements estimated to be $24,000.* Funds for the project are available initially from Campus Institutional Funds with anticipated reimbursement from a future Auxiliary Facilities System bond sale. On motion of Ms. Reese, this recommendation was approved by the following vote: Dr. Bacon, Mrs. Calder, Mr. Engelbrecht, Dr. Gindorf, Mrs. Gravenhorst, Mr. Lamont, Ms. Lopez, Ms. Reese; no, none; absent, Governor Edgar, Mrs. O'Malley. (The student advisory vote was: Aye, Mr. Malone, Mr. Mathew, Mr. Rose; no, none.) Purchases (13) The president submitted, with his concurrence, a list of purchases recommended by the directors of purchases and the vice president for business and finance. 1 On August 16, 1995, the University employed the firm of Isaksen-Glerum PC Architects, Urbana, to provide professional services for cost reductions and estimating efforts on an hourly basis, not to exceed a total of $23,000 plus $1,000 in reimbursables. Subsequently, the firm was employed to continue with cost reduction and planning efforts before proceeding with contract documents at a fixed fee of $22,000, plus $4,000 in reimbursables.
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