Repository: UIHistories Project: Board of Trustees Minutes - 1994 [PAGE 139]

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1994]

UNIVERSITY OF ILLINOIS

127

Mrs. Gravenhorst, Mr. Lamont, Ms. Lopez, Ms. Reese; no, none; absent, Governor Edgar, Mr. Grabowski. (The student advisory vote was: Aye, Mr. Didato-Castillo, Mr. Rose.)

Contracts, Installation of Variable Speed Fan Controls, Eight Buildings, Urbana

(16) The president of the University, with the concurrence of the appropriate administrative officers, recommends the award of the following contracts for installation of various-sized variable frequency drives for fan motors in eight buildings at the Urbana campus. The award in each case is to the lowest responsible bidder on the basis of its base bid plus indicated alternates. Project One Coleman Electrical Service, Inc., Mansfield Project Two Bodine Electric of Decatur, Champaign Total Base Bid Base Bid $189 210 287 437 $476 647

Both projects are part of the Energy 2000 program to install energy-saving equipment using Fiscal Year 1995 campus funds. Project One is for two buildings, Beckman Institute and the Veterinary Medicine Basic Sciences Building. Project Two is for six buildings, the Advanced Computation Building, the Art and Design Building, Levis Faculty Center, Krannert Art Museum, Commerce West Building, and the Education Building. Funds are available in the State appropriated funds budget of the Operation and Maintenance Division at the Urbana campus. A schedule of the bids received has been filed with the secretary of the board for record. (Note: A proposal was received for Project Two from Coleman Electrical Service, Inc., Mansfield, on its base bid of $27,990. That firm notified the University that it made an error in its bid and requested permission to withdraw it since, due to the error, the firm could not fulfill its contractual obligation without suffering economic hardship. The Operations and Maintenance Division has determined that there is clear and demonstrable evidence that the bidder made a bona fide error in the preparation of the bid, that the error will result in a substantial loss to the bidder, and have recommended that the bidder be allowed to withdraw its bid. In the past, the university counsel has advised that, under circumstances such as these, the University's regulations allow the University to permit the withdrawal.)

On motion of Ms. Reese, these contracts were awarded by the following vote: Aye, Dr. Bacon, Mr. Boyle, Mrs. Calder, Dr. Gindorf, Mrs. Gravenhorst, Mr. Lamont, Ms. Lopez, Ms. Reese; no, none; absent, Governor Edgar, Mr. Grabowski. (The student advisory vote was: Aye, Mr. Didato-Castillo, Mr. Rose.)

Delegation of Authority to Award Contracts, Bid Group 3, Bielfeldt Athletic Administration Building, Urbana

(17) The proposed $6.7 million Bielfeldt Athletic Administration Building project at the Urbana campus is on a very compact schedule which has a substantial completion date of September 15, 1995. In order for the project to be completed on schedule, it is essential that the contracts for Bid Group 3 (masonry, roofing, windows and curtain wall, elevator, electrical, heating, ventilation, plumbing, fire protection, drywall, hollow metal frames,