Repository: UIHistories Project: Board of Trustees Minutes - 1992 [PAGE 125]

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1992]

UNIVERSITY OF ILLINOIS

113

Gravenhorst, Mr. Lamont, Ms. Reese, Mrs. Shepherd; no, none; absent, Mr. Boyle, Mrs. Calder, Governor Edgar. (The student advisory vote was: Aye, Mr. Begovich, Mr. Lawless; no, none.)

Contract, Landscape Horticulture Maintenance/Storage Facility, Urbana

(9) The president of the University, with the concurrence of the appropriate administrative officers, recommends the award of a contract for $76,400 to Sturdi-Built Corporation, Charleston, the lowest responsible bidder, on its base bid plus acceptance of alternates G-1, G-2, and G-3, for the construction of a 9,400 square foot maintenance/storage facility for the College of Agriculture at the Urbana campus. The $115,000 project consists of furnishing all labor, materials, and equipment necessary for the construction of a 9,400 square foot metal-clad frame building located east of Lincoln Avenue between Hazelwood Drive and Windsor Road, Urbana. The Horticulture Department of the College of Agriculture will use the building for equipment storage and maintenance. Funds are available in the Institutional Funds budget of the College of Agriculture. A schedule of the bids received and a description of the alternates have been filed with the secretary of the board for record.

On motion of Mrs. Gravenhorst, this contract was awarded by the following vote: Aye, Dr. Bacon, Mr. Downey, Mr. Grabowski, Mrs. Gravenhorst, Mr. Lamont, Ms. Reese, Mrs. Shepherd; no, none; absent, Mr. Boyle, Mrs. Calder, Governor Edgar. (The student advisory vote was: Aye, Mr. Begovich, Mr. Lawless; no, none.)

Report of Rejection of Bids; and Award of Contracts, Temple Hoyne Buell Hall, Urbana

(10) On April 2 and April 9, 1992, bids were received for the subject project. The total of the bids received exceeded the project budget by $1,490,725 (14.6 percent). Pursuant to the provisions of Article II, Section 4(j)(2) of the General Rules Concerning University Organization and Procedure, the bids were rejected, and the president reports their rejection. The architects were directed to redesign and reduce the scope of the project so that it might be completed within the funds available. The architects have now completed the contract documents and the current construction estimate is within the funds available. Bids for Divisions II through VII will be received on November 19 and for Division I on November 24, 1992. In order for the project to proceed without further delay, it is desirable that the contracts be awarded prior to the January 1993 meeting of the Board of Trustees. Accordingly, the president of the University, with the concurrence of the appropriate administrative officers, recommends that the comptroller be authorized to award construction contracts to the lowest responsible bidder for each division of work, provided that the total of the bids received is within the project construction budget of $11,267,000. It is also recommended that the firm of Perkins 8c Will Group, Inc., Chicago, be employed through the construction phase at a fixed fee of $ 197,910 for construction administration and on an hourly basis, not to exceed $361,000, for on-site observation, plus authorized reimbursables which are estimated to be $103,300. A schedule of the architect's hourly rates has been filed with the secretary of the board for record.