Repository: UIHistories Project: Board of Trustees Minutes - 1990 [PAGE 588]

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576

BOARD OF TRUSTEES

[June 11

The vice president for business and finance recommends: 1. Modification of the "University of Illinois Liability Self-Insurance Plan" as outlined in the attached document. (A copy of the plan is filed with the secretary of the board.) 2. Continuation of the practice of acquiring excess insurance coverage, when recommended by the vice president for business and finance, to supplement the coverages of the self-insurance plan. 3. The appointment of the Insurance Risk Management Advisory Committee, by the vice president for business and finance, to provide advice to the vice president on matters relating to the Liability Self-Insurance Program. Consideration will be given to the relative shares of contributions to the plan when developing the composition of the committee. (New language is in italics.) I concur.

On motion of Mrs. Gravenhorst, these recommendations were approved by the following vote: Aye, Dr. Bacon, Mrs. Calder, Mr. Downey, Mr. Grabowski, Mrs. Gravenhorst, Mr. Lamont, Ms. Reese, Mrs. Shepherd; no, none; absent, Mr. Boyle, Governor Edgar. (The student advisory vote was: Aye, Ms. Caporusso, Mr. Mitchell; no, none.)

Amendment to the Board of Trustees' Directive Concerning Purchases of Commodities

(21) At the meeting of April 11, 1991, the board directed that all future purchases of commodities that exceed $100,000 be subject to competitive bidding, even when not so required by the Illinois Purchasing Act, and that the University make every effort to secure at least three qualified bidders for each purchase. After a year of experience with this process, the vice president for business and finance has recommended a modification of the directive in order to streamline the purchasing process and minimize its attendant overhead while continuing to seek the best possible arrangements for the University. The proposed modification to the board's policy is italicized below. (Deleted material is in brackets.) [That] All future purchases of commodities to exceed $100,000 be subject to competitive bidding, [and that the University make every effort to secure at least three qualified bidders for each purchase. The recommendation presented to the board will be to select the lowest responsive bid, with reasonable justification made for exceptions.] An exemption from this process may be granted by the comptroller or comptroller's designee and will be reported to the board. In all such instances, the terms of the Illinois Purchasing Act shall be followed and best efforts will be used to procure the most reasonable prices for the University. Justification for such exemptions include: purchases necessitating compatibility between computer hardware and software; purchases of maintenance or modification contracts for equipment that authorize only the manufacturer to provide such under warranties or other agreements; or purchases wherein the uniqueness of the product or its application preclude alternatives. I recommend approval.

On motion of Mrs. Gravenhorst, these recommendations were approved by the following vote: Aye, Dr. Bacon, Mrs. Calder, Mr. Downey, Mr. Grabowski, Mrs. Gravenhorst, Mr. Lamont, Ms. Reese, Mrs. Shepherd; no, none; absent, Mr. Boyle, Governor Edgar.