Repository: UIHistories Project: Board of Trustees Minutes - 1990 [PAGE 270]

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258

BOARD OF TRUSTEES

[May 9

in attendance: Mr. Donald K. Coe, director, University Office of Public Affairs; Mr. Kirk Hard, executive assistant to the president of the University; and Mr. R. C. Wicklund, associate secretary. EXECUTIVE SESSION1 President Wolff, referring to Section T w o of the O p e n Meetings Act, stated: " A motion is now in o r d e r to hold an executive session to consider information regarding the appointment, employment, or dismissal of employees or officers, to discuss pending, probable, or imminent litigation, the acquisition of real property, to discuss campus security, and to receive legal advice from counsel." T h e motion was made by Mrs. Gravenhorst and approved unanimously. Disclosure of Executive Session Actions under Open Meetings Act

(1) Under an amendment to the Open Meetings Act passed by the General Assembly, effective July 1, 1989, public bodies subject to the Act which conduct business under exemptions specified in the Act must, at least every six months, determine whether the need for confidentiality still exists with respect to each item considered under such exemption. T h e university counsel and the secretary of the board, having consulted with appropriate University officers, recommend that all matters considered in executive sessions of June 1990 through September 1990 and previously unreleased items from January 1990 ("Division of Intercollegiate Athletics Special Employment Conditions") and February 1990 ("Compensation Review—Division of Intercollegiate Athletics") be made available to the public. I concur.

By consensus, the trustees approved of the recommendation as submitted, formal action to be taken subsequently when the board convenes in open meeting. Personnel Matters—Central Administration Vice President Bazzani r e p o r t e d briefly on plans to place the responsibility for personnel administration at the central administration level with Stephen K. Rugg, associate vice president for planning and budgeting. H e explained that upon examination it was clear that the data m a n a g e m e n t function for personnel purposes already resided in the budget and planning operation. Further, it is anticipated that some new initiatives in personnel studies will emanate from this unit. In addition, the assistant vice president currently in charge of personnel administration, Mr. Donald W. Ward, plans to retire within two years. Next, Dr. Bazzani r e p o r t e d on plans to assign the University Office

1 On the previous day, May 8, 1991, meetings of the Buildings and Grounds Committee and the Student Welfare and Activities Committee were held. T h e Buildings and Grounds Committee received a presentation on the architectural plan for the Chemical and Life Sciences Laboratory in Urbana, a report on several remodeling projects, and a summary of the plans for improvements to facilities in the auxiliary facilities system. T h e Student Welfare and Activities Committee received a presentation that dealt with student abuse of alcohol on the Urbana campus. This included a video presentation by faculty members from several departments at the Urbana campus.