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Caption: Board of Trustees Minutes - 1920
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1918] UNIVERSITY OF ILLINOIS 105 situation will, therefore, be met by temporary contract to be superseded later by a permanent contract, in connection with which a final basis of payment and all details will be arranged. There are herewith inclosed duplicate forms of application which you are requested to return to the Committee on Education and Special Training, Room 595> War Department, as soon as practicable. Return envelope is enclosed. On acceptance by the Committee and return to you of one copy, the application becomes the temporary contract with the War Department above referred to. The following may be stated with regard to the terms of this temporary contract: (a) The per diem rate of $1.00 for subsistence and housing is to govern temporarily pending examination of the conditions in the individual institution, and a careful working out of the costs involved. The amount so fixed is calculated from the experience of this Committee during the past five months in contracting with over 100 collegiate institutions for the housing, subsistence of over 100,000 soldiers in the National Army Training Detachments. This experience indicates that the average cost of housing is 15 to 20 cents per day; subsistence (Army ration or equivalent) 70 to 80 cents per day. The tuition charge is based on the regular per diem tuition charge of the institution in the year 1917-1918. The permanent contract, to be arrived at on the basis of ascertained facts, will take account of any losses suffered by the institution under the temporary arrangement or any excess cost paid by the Government thereunder. (b) I t is appreciated that some difficulties will be met with, in providing housing and mess facilities on short notice. It is desired that the men be housed and have their meals in as large groups as possible. In some institutions facilities already exist; in others, facilities can be readily adapted; in others, barracks or mess shack construction will be necessary. Experience shows that it will be feasible within thirty days, in practically every case, to make satisfactory temporary arrangements, by using initiative and resourcefulness and with the assistance of the Commanding Officer. There is no objection, for example, to the taking over by the college of fraternity houses or private dormitories, or the conversion of other buildings for housing and subsistence purposes. The kind of building is not important provided that the conditions are sanitary and healthful. (c) Collection of Tuition Fees from Students. The contract status contemplates, of course, that the student soldiers shall pay nothing to the institution for their instruction nor for housing or subsistence. Since it is necessary in many cases, however, that the institutions be provided with funds for operating expenses at the commencement of the college year, and since the Government will not assume the costs until about October 1, 1918, the institutions will collect a proportion of the tuition fees covering the period from the opening of the fall term to October 1, 1918. Thus if the half-year tuition fee is $100 and the institution opens September 15, the amount collected will be one-eighth, or $12.50. The first payment under the Government contract will be made about two weeks after submission of the first voucher, which will cover the period from October 1 to 15, 1918, with monthly payments thereafter. 3. Permanent Contract. The following governing principles may be stated:
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