Repository: UIHistories Project: Board of Trustees Minutes - 1914 [PAGE 675]

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1913]

PROCEEDINGS OF THE BOARD OF TRUSTEES.

673

This report wag received to be filed, certain parts to be printed in the minutes:

N o v e m b e r 20, 1913. Honorable Allen F. Moore, Chairman Finance Committee, University of Illinois, Monticello, III. D E A H S I R : I n a c c o r d a n c e w i t h y o u r i n s t r u c t i o n s , w e h a v e m a d e a n a u d i t of t h e b o o k s a n d a c c o u n t s of t h e U n i v e r s i t y of Illinois for t h e first q u a r t e r of t h e fiscal y e a r a s ended on S e p t e m b e r 30, 1913. T h e following is a s u m m a r y of t h e B u r s a r ' s c a s h account, s t a r t i n g w i t h t h e b a l a n c e s h o w n on o u r l a s t r e p o r t : B a l a n c e on h a n d J u l y 21. 1913 $ 2,589 98 K e c e i p t s J u l y 21-31, 1913 10,628 55 $13,218 53 Remitted to July August $9,925 16 3,293 37 — $13,218 53 On a n d a f t e r A u g u s t 1, 1913, all t h e r e c e i p t s h a v e been deposited i n t a c t , t h e B u r s a r h a v i n g a n e s t a b l i s h e d fund for p e t t y p a y m e n t s a m o u n t i n g to $5,000. W e verified t h i s a m o u n t b y c o u n t on t h e m o r n i n g of October 16, 1913, a n d found same as follows: Currency $ 425 00 Coin 16 81 Checks 337 33 B a l a n c e B u s e y ' s B a n k , a s p e r certificate 2,796 92 V o u c h e r s in process of e n t r y 1,799 58 $5,374 64 A m o u n t of fund R e c e i p t s of October 15, n o t deposited $5,000 00 374 64 Treasurer—

$5,374 64 I n t h e c a s h s t a t e m e n t following, w e p r e s e n t in t o t a l t h e g e n e r a l c a s h t r a n s a c t i o n s for t h e first q u a r t e r , a s r e p r e s e n t e d b y t h e c a s h book a n d w a r r a n t r e g i s t e r , b e g i n n i n g w i t h t h e g e n e r a l c a s h b a l a n c e a t J u n e 30, 1913 : T r e a s u r e r ' s b a l a n c e J u n e 30, 1913 $277,996 02 B u r s a r ' s b a l a n c e J u n e 30, 1913 2,128 77 $280,124 79 Add—Cash receipts (Exhibit "A") $134,560 13 R e m i t t a n c e from U. S. T r e a s u r e r , n o t on U n i v e r s i t y books 50,000 00 184,560 13 Deduct—Warrants hibit " B " ) Made d r a w n on U n i v e r s i t y t r e a s u r e r (Ex$464,684 92 223,203 96 $241,480 96

$241,480 96 T h e following is a reconcilation of t h e t r e a s u r e r ' s a c c o u n t w i t h t h e books of t h e U n i v e r s i t y a s a t S e p t e m b e r 30, 1913 : T r e a s u r e r ' s balance, per University records $237,614 55 . Add—Unpaid w a r r a n t s , Schedule " 5 " 30,220 12 $267,834 67 Made up as follows (Schedule " 4 " ) — G e n e r a l fund College of Medicine U. S. A g r i c u l t u r a l E x p e r i m e n t S t a t i o n School of P h a r m a c y $245,633 2,222 3,312 16,666 25 87 29 24

up as follows— Treasurer's balance R e c e i p t s of S e p t e m b e r 30, deposited October 1

$237,614 55 3,866 41

$267,834 67 I n reconciling t h e b a n k a c c o u n t of t h e U n i v e r s i t y t r e a s u r e r , w e found t h a: t - t h e following t w o checks w e r e p a i d twice, a d u p l i c a t e h a v i n g been i s s u e d : N o . 715 $2 88 No. 12 1 83 $4 71 As the a m o u n t s were small, we have, pending adjustment, shown these a s a deduction from t h e u n p a i d w a r r a n t s . W e h a v e p r o v e d t h e footings of t h e w a r r a n t r e g i s t e r , c a s h book a n d s u m m e r session fee b o o k ; a n d verified all t h e p o s t i n g s t o a n d footings of t h e d i s b u r s e m e n t l e d g e r a n d c a s h r e c e i p t a n a l y s i s ledger. W e also verified t h e d i s t r i b u t i o n of d i s b u r s e m e n t s , a n d found t h a t s a m e a p p e a r t o be p r o p e r c h a r g e s to t h e v a r i o u s classifications, a s n o t e d in o u r schedules " 1 , " " 2 " a n d " 3 , " a n d s u b s i d i a r y schedules thereof.

T r e a s u r e r ' s b a n k b a l a n c e , p e r certificate Difference

$267,834 65 02

—43 U