Repository: UIHistories Project: Board of Trustees Minutes - 1910 [PAGE 104]

EXTRACTED TEXT FROM PAGE:

66

UNIVERSITY OF ILLINOIS.

[Dec.

28

(q) The foregoing rules shall he observed from the time of their adoption, so far as practicable, and shall be fully in effect from and after the first day of December, 1908,

BONDS, LAND CONTRACTS.

*35. (a) The secretary shall provide himself with a suitable book in which to record bonds and other documents of like importance. (b) The business manager shall have charge of the land contracts and shall make collections thereon.

INVENTORIES OF PROPERTY.

36. (a) There is a standing rule of the board requiring the head of each department of the University to keep an inventory book, in which to enter in detail all apparatus and other property belonging to said department. (b) In addition to keeping said book, as required by said rule, the head of each department shall present to the board, at its annual meeting in September, an inventory of all apparatus and other property belonging to said department, together with a statement of the condition thereof. Said reports shall be delivered to the business manager on or before July ;1 previous to said annual meeting, amd it is the duty of the business manager to present these reports.

REORGANIZATION OF B U S I N E S S OFFICE.

37. The duties previously performed by the business manager are now assigned to the following officers: the comptroller, chief clerk, and purchasing agent. Their duties are as follows: The comptroller shall have general charge of the business operations of the University. He shall certify for the payment of all bills and pay rolls of the University on account of which warrants are to be drawn. He shall report quarterly to the board, as is now required of the business manager. He shall assist the Finance Committee as it may desire, in the audit of the accounts of the University. •..The chief clerk shall.be the general financial accountant of the University, jie shall collect and account for all money from dues, fees, tuition and all other sources1 nofr^required to be collected by the treasurer. He shall keep the financial books of the University and make out, under the direction of the comptroller, all required financial reports of the Board of Trustees, the State government, and the United States government. The purchasing agent shall make or shall issue an order for the purchase of all articles and materials for the University, in all cases where the hoard has not given this authority to some other perspns or committees.

FORBIDDING PRIVATE USE OF UNIVERSITY PROPERTY.

3§. No one connected with the University, in any capacity, ; shall use for his own pleasure or for any other personal purpose any University property of whatever description; and no one shall be permitted to remove from the buildings or grounds any property • belonging to the University, «ven though it may seem to be of no value, unless it be temporarily and pursuant to some well-established regulation or usage, or with the distinct approval of the president or business manager of the University.

* See section 37.