Repository: UIHistories Project: Board of Trustees Minutes - 1910 [PAGE 102]

EXTRACTED TEXT FROM PAGE:

64

UNIVERSITY OF ILLINOIS.

[Dec. 2 8

from which the account is to be paid. The order of the business manager shall accompany all bills of account for purchases, (or said bills shall refer to said orders), on presentation of such bills for audit and payment. But no order for the purchase of furniture, apparatus, or equipment, unless specifically ordered by the Board of Trustees, shall,be made unless the advisability of such purchase is approved by the president of the University, nor unless the price which it is proposed to pay is approved by the business manager. (e) The persons composing the force of administrative officers, and the clerks and other employes of the departments, and the general faculty, shall be employed and salaries fixed by the board. The monthly pay roll of such persons shall be approved by the president of the University, but he shall not approve the pay of any person who has not rendered prescribed service during the month, unless such service has been previously formally excused by the board or by the president of the University, under the rules for the government of the instructional force. The business manager shall prepare the pay roll for the approval of the president each month, setting forth for each person the amount of salary for the month, as fixed by the board. (f) All help employed, exclusive of the persons referred to in the preceding rule, shall be employed by the superintendents of buildings and of grounds with.the approval of the president of the University, provided that before doing so the superintendent shall secure the certificate of the business manager that the employment has been authorized and the money therefor appropriated by the board. At the time of employment of each person by him he shall determine the price to be paid, except in cases where the same has been determined by the board, .and he shall keep in a suitable book to be provided for the purpose, a record of the name of the person so Employed, the time when employed, the length of service, and the amount to be paid, and he shall report the same to the business manager whenever requested. He shall also prepare and deliver to the business manager the pay rolls covering such help at the termination of the employment or at such other time as he may be requested so to do. (g) The employes of the Agricultural Experiment Station shall be appointed by the Board of Trustees, or by the director of said station when authorized by said board. The business manager and the secretary of the Board of Trustees shall, upon application, afford information to the advisory board of the Experiment station, or to the director, touching the action of the Board of Trustees, and the condition of the funds in which the station may be interested. The pay roll of said employes shall be made and certified by the director of the station to the business manager at such times as that officer may request. (h) The employes of the State Laboratory of Natural History shall be appointed by the director of the Laboratory, but not until such appointments shall have been authorized by the Board of Trustees; and the pay roll of said employes shall be made out and certified by the director and delivered by him to the business manager at such times as that officer may request. (i) Purchasers to an amount exceeding $100.00. shall be let by contract, after competition, unless the character of the materials or articles renders competition impracticable. Contracts shall be let by the. board or by a committee appointed by the board, and -shall be signed for the University by the chairman and secretary of the Board of Trustees, unless other persons or committees are authorized by the board to perform that service. (j) Contracts shall be filed with the business manager by the officers of the board authorized to enter into the contracts, and payment in full or in part shall be made on contracts only on the certificate of some person authorized by the board to make a certificate that the contract or a part thereof has been acceptably filled, and that under the terms of the contract a certain stated amount is due and payable. (k) The business manager shall act as auditor for the board, and all bills shall be presented to him for audit, but no bills relating to labor upon buildings and grounds shall be paid unless approved by the superintendents