Repository: UIHistories Project: Board of Trustees Minutes - 1908 [PAGE 79]

EXTRACTED TEXT FROM PAGE:

1906]

PROCEEDINGS OF THE BOARD OF TRUSTEES.

51

17. A r e c o m m e n d a t i o n t h a t t h e s u m of $100.00 be a p p r o p r i a t e d t o t h e dep a r t m e n t of P s y c h o l o g y for scientific investigation.

Voted to make the appropriation.

18. A r e c o m m e n d a t i o n t h a t t h e s a l a r y of Mr. J o h n G. Wilson, chief c l e r k in t h e p r e s i d e n t ' s office, b e increased b y $100.00 for t h e p r e s e n t y e a r .

Voted that said increase be made.

19. A s u g g e s t i o n from t h e c o m p t r o l l e r t h a t a p e r m a n e n t a p p r o p r i a t i o n b e m a d e for t h e expenses of t h e office of t h e d e a n of u n d e r g r a d u a t e s . T h e y h a v e t h u s far b e e n defrayed from t h e a p p r o p r i a t i o n m a d e for services, b u t t h e i t e m s h a v e r e a c h e d such a figure t h a t it is b e t t e r t o i n c o r p o r a t e t h e m in a formal way i n t h e b u d g e t .

Voted that the sum of $600.00 per year be appropriated for this purpose.

20. A c o m m u n i c a t i o n from D e a n W h i t e of t h e College of E n g i n e e r i n g i n r e g a r d t o a deficit of $64.70 in t h e a c c o u n t s of l a s t y e a r ' s T e e h n o g r a p h .

Voted that said deficit be paid by the University on the conditions indicated in the letter from Professor Ira O. Baker accompanying the dean's recommendation.

AUDIT COMPANY'S REPORT.

The Finance Committee presented the report of the Audit Company with reference to the business office and the treasurer's office for the six months ending June 30, 1906.

T H E A U D I T COMPANY O F I L L I N O I S , CHICAGO, S E P T . 24, 1906.

Alexander McLean, Esq., Chairman of Finance Committee, Board of Trustees, University of Illinois, TJrbana, 111.: D E A R S I R — I n accordance w i t h y o u r i n s t r u c t i o n s , s e n t u s t h r o u g h Professor S. W. S h a t t u c k , t h e business m a n a g e r , w e h a v e e x a m i n e d t h e books a n d accounts of t h e business office, for t h e period J a n u a r y 1 t o J u n e 30, 1906, a n d s u b m i t h e r e w i t h t h e following s t a t e m e n t s : Exhibit ^ L ^ S h o w i n g t r i a l b a l a n c e a t b e g i n n i n g of period, w i t h t h e cash and w a r r a n t e n t r i e s d u r i n g t h e period, a n d s t a t e m e n t of t r i a l b a l a n c e a t e n d of period. Exhibit B—Statement of cash receipts a n d d i s b u r s e m e n t s J a n u a r y ! to J u n e 30, 1906. • . Exhibit C—Reconcilement of chief clerk's cash book b a l a n c e of J u n e 30, 1906, b r o u g h t d o w n t o Sept. 19, 1906, P . M. (end of audit.) Exhibit D—Reconcilement of b a l a n c e of Mr. H. A. H a u g a n , t r e a s u r e r . Schedule 1—List of vouchers s h o w i n g e r r o r s a n d omissions. Schedule 2—List of o u t s t a n d i n g w a r r a n t s n o t p r e s e n t e d t o t h e t r e a s u r e r for p a y m e n t . We checked t h e vouchers on file for a l l w a r r a n t s issued d u r i n g t h i s period for t h e following d e p a r t m e n t s : General University, School of Medicine, School of P h a r m a c y , a n d t h e A g r i c u l t u r a l E x p e r i m e n t S t a t i o n . W i t h t h e e x c e p t i o n of those s h o w n as p e r schedule 1, w e found vouchers on file a g r e e i n g in a m o u n t s , p r o p e r l y r e c e i p t e d for b y t h e payees, a n d all d u l y approved by t h e comptroller or business m a n a g e r . We did n o t go i n t o t h e c o r r e c t n e s s of t h e d i s t r i b u t i o n of t h e various a m o u n t s , t h a t b e i n g m o r e p r o p e r l y w i t h i n t h e province of t h e various h e a d s of d e p a r t m e n t s , as w e l l as t h e comptroller. W e satisfied ourselves as t o t h e correctness of t h e t o t a l d i s b u r s e m e n t s . We checked a n d followed t h e s e d i s b u r s e m e n t s as e n t e r e d a n d d i s t r i b u t e d t h r o u g h t h e j o u r n a l , verifying all footings a n d p o s t i n g s i n t o t h e g e n e r a l ledger accounts. We checked all footings a n d p o s t i n g s i n t o l e d g e r from t h e g e n e r a l cash book, a n d found t h e m all correctly entered. WTe w e r e n o t i n s t r u c t e d t o t r a c e t h e receipts as s h o w n in t h e cash book t o t h e i r source. W e w o u l d n o t h a v e h a d