Repository: UIHistories Project: Board of Trustees Minutes - 1974 Version B [PAGE 192]

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184

BOARD OF TRUSTEES

[March 21

It is proposed, therefore, that 1. Each campus provide an appropriate and clearly identifiable campus-wu'e framework of structure and responsibilities for the discharge of the cot tinuing education and/or public service functions, with a. Executive responsibility delegated by the Chancellor to an officer who will give leadership to the function and represent the campus in professional-technical relations with his counterparts on the other campuses and with the Office of the Vice President for Governmental Relations and Public Service; b. The designation of an officer in each appropriate college or administrative unit (e.g., an Assistant or Associate Dean) who will give leadership to that unit's counterpart of the function organized in "a" above; c. Systematic means of coordinating the activities represented by "a" and "b" above and of facilitating faculty involvement in policy and planning 2. Effective July 1, 1973, University-wide machinery be provided for recommending policy to the President, coordinating all relations involving a field staff, and facilitating and evaluating all public service activities for University-wide purposes, as follows: a. Dr. Stanley C. Robinson (presently Dean of the Division of University Extension) be given responsibility, at the General University level, for (1) Assisting the Vice President for Governmental Relations and_ Public Service in University-wide relationships involving continuing education; (2) Directing those parts of the Division of University Extension which are retained under University-wide administration (the three public safety programs, correspondence study, and the Visual Aids Service). b. Dr. John B. Claar be given responsibility, at the General University level, for (1) Coordinating for University-wide service the activities of the University's field personnel involved in the public service function, both the Cooperative Extension Service field staff and other University field representatives; (2) Assisting the Vice President for Governmental Relations and Public Service in University-wide public service relationships, particularly of the type involving problem solving and community participation. (He will retain responsibility for directing the Cooperative Extension Service and serving as Associate Dean.) c. A University Council on Public Service be established to facilitate intercampus programming and relations, with necessary attention to questions of desirable uniformity of procedures and policies. Implementing details will be worked out by the President in consultation with the Chancellors, including (a) the transfer of functions and resources, (b) field staff organization and relationships, and (c) methods of reporting at campus and University levels. Appropriate amendment of the University Statutes, if necessary, will be proposed to the Board of Trustees in due course, and reports of campus organizational steps to meet the requirements of Proposal Number 1 and the appointments recommended for Dr. Robinson and Dr. Claar will be submitted to the Board as soon as possible.

It was made clear that specific actions relating to this report will be brought to the Trustees in due course and in the regular manner. ADDITION TO REGULAR AGENDA FORMAT Mr. Howard expressed the opinion that it would be helpful to formally provide for an opportunity at the beginning of each meeting, following the President's reports, for Trustees to raise questions generally on matters earlier discussed and to raise new matters of interest. He suggested the agenda item be entitled "Old and New Business" and be reg-