Repository: UIHistories Project: Student Regulations - Undergraduates - 1930 [PAGE 63]

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student from a college of Class !) as if from on<« of Class CAPPENDIX IV PROCEDURE FOR HANDLING FUNDS OF STUDENT ORGANIZATIONS UP A. Permission 1. Permission for each function shall be obtained as heretofore from the Council of Administration through the usual channel. 2. The budget shall be approved by the Secretary of the Student Organizations and Activities Committee for the Council of Administration. *f 3. The Secretary of the Student Organizations and Activities Committee shall issue authority to the Bursar's Division of the Office of the Comptroller for the opening of an account and the placing of a bond, form for this authority to be made in duplicate, one to be given to the Bursar and one for the file of the Student Organizations and Activities Committee. B. Receipts 1. All money shall be deposited at the Bursar's Division of the Office of the Comptroller and recorded in triplicate, one form to go to the student chairman or treasurer, one form to go to the Secretary of the Student Organizations and Activities Committee, and one form to be retained by the Bursar's Division of the Office of the Comptroller. 2. All receipts shall be checked against the budget by the Secretary of the Student Organizations and Activities Committee. 3. All money shall be deposited in a common fund to be known as the Students Organizations Fund. C. Disbursements 1. Bills shall be contracted for only on the authority of the Secretary of the Student Organizations and Activities Committee and a voucher form shall be issued to the student chairman or treasurer only upon pres* entation of bills at the office of the Secretary. 2. All vouchers shall be checked against the approved budget and shall be approvea by both the Chairman or Treasurer, and the Secretary of the Student Organizations and Activities Committee. 3. Vouchers and checks are prepared in the office of the. Secretary of the Student Organizations Committee. Vouchers are filed in that office and checks are forwarded to the Bursar for record and signature* D. Statements L The Bursar's Division of the Office ot the Comp» le trollcr shall keep a ledger account with each organization or function.

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