Repository: UIHistories Project: Board of Trustees Minutes - 1990 [PAGE 92]

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BOARD O F T R U S T E E S

[September 13

G r a v e n h o r s t , Mr. H a h n , Ms. Reese, Mrs. S h e p h e r d , Mr. Wolff; n o , n o n e ; absent, Mr. Grabowski, G o v e r n o r T h o m p s o n . ( T h e student advisory vote was: Aye, Mr. Forbes; absent, Ms. Kelly.) Lease of Space, Division of Services for Crippled Children, Springfield (39) T h e interim chancellor at Chicago has recommended approval of a contract with Teachers' Retirement System of the State of Illinois to lease 18,777 square feet of space in Teachers' Retirement System Building located at 2815 West Washington Street, Springfield, Sangamon County, Illinois, for the period February 1, 1991, through January 3 1 , 1996, to provide space for the administrative offices of the Division of Services for Crippled Children (DSCC). This lease would replace the existing lease at 2040 Hill Meadows Drive in Springfield. This lease will be at a base rate of $215,936 per year (a unit cost of $11.50 per square foot) subject to a 3.5 percent increase in the second year and a 4.8 percent increase in the third, fourth, and fifth years of the lease. T h e lessor will construct facilities to the specifications of the University, at the standards of the lessor, and at the expense of the lessor. T h e University will pay a proportional share for utilities excluding water usage, based on the square footage of DSCC rentable space proportional to the total rentable space within the building. Housekeeping and building maintenance costs are at the expense of the lessor. T h e division conducted a study to review multiple office facilities, including the office facility currently being leased, that met current and future needs specifications. T h e site recommended was determined to be the most favorable of the facilities reviewed over the term of the lease while meeting all requirements of the division. Funds will be included in the DSCC budget request submitted to the Board of Trustees for the lease agreement in Fiscal Year 1991 and subsequent fiscal periods subject to the availability of funds. T h e vice president for business and finance concurs in this recommendation. I recommend approval. O n m o t i o n of Mrs. Calder, this r e c o m m e n d a t i o n was a p p r o v e d by t h e following vote: Aye, Dr. Bacon, Mr. Boyle, Mrs. Calder, Mrs. G r a v e n h o r s t , Mr. H a h n , Ms. Reese, Mrs. S h e p h e r d , Mr. Wolff; n o , n o n e ; absent, Mr. Grabowski, G o v e r n o r T h o m p s o n . ( T h e student advisory vote was: Aye, Mr. Forbes; absent, Ms. Kelly.) Purchases (40) T h e president submitted, with his concurrence, a list of purchases recommended by the directors of purchases and the vice president for business and finance; also purchases authorized by the president. T h e purchases were presented in one category — purchases from institutional funds. T h e term designates funds received by the University under contracts with the United States government, private corporations, and other organizations; grants from foundations, corporations, and other donors; and University revolving funds authorized by law. T h e total amounts of these purchases from institutional funds were: Authorized Recommended Grand Total $ 73 500 00 5 358 399 73 $5 431 899 73

A complete list of the purchases, with supporting information (including the