Repository: UIHistories Project: Board of Trustees Minutes - 1990 [PAGE 459]

EXTRACTED TEXT FROM PAGE:

1992]

UNIVERSITY OF ILLINOIS

447

for $586,245 with 100-million British Thermal Unit (BTU) output from the International Boiler Works Company, East Stroudsburg, Pennsylvania. Accordingly, the president of the University, with the concurrence of the appropriate administrative officers, recommends the award of the following contracts for the replacement of a high temperature hot water generator located in the Utilities Building, Chicago. T h e award in each case is to the lowest responsible bidder on its base bid. Division I — General Bradley Construction Company, Dolton Division HI — Mechanical Independent Mechanical Industries, Inc., Chicago Division V — Electrical Arlington Electrical Construction Company, Inc., Hoffman Estates Total Base Bid $ 97 300 543 400 37 952 $678 652

T h e work will include moving and positioning the generator into the Utilities Building on a concrete pad and installation of piping, temperature control connection, power, and lighting. T h e project will also provide for connection of three existing boilers in a parallel configuration to ensure effective operation. A schedule of bids received has been filed with the secretary of the board for record. Funds for this project are available in the institutional funds budget of the Chicago Physical Plant.

On motion of Mrs. Shepherd, these contracts were awarded by the following vote: Aye, Dr. Bacon, Mr. Boyle, Mrs. Calder, Mr. Downey, Mr. Grabowski, Mrs. Gravenhorst, Mr. Lamont, Ms. Reese, Mrs. Shepherd; no, none; absent, Governor Edgar. (The student advisory vote was: Aye, Ms. Caporusso, Mr. Mitchell; no, none.)

Cancellation and Award of Contract, Memorial Stadium Restoration, Urbana

(17) On October 10, 1991, the Board of Trustees approved the award of contracts for the Memorial Stadium restoration project at the Urbana campus. T h e low bid contractor for the masonry division of work was Evans-Mason, Inc., Springfield. On November 2 1 , 1991, Evans-Mason, Inc., informed the University of Illinois that it had made a mistake in preparing its bid on the project and because of that mistake would not execute the contract documents or perform the work at the proposed price. T h e University subsequently asked the architect and the construction manager to review the bid take-off documents prepared by Evans-Mason, Inc., in order to establish whether or not Evans-Mason, Inc., made a bona fide error in the preparation of its bid. After a meeting between representatives of the University, the architect, the construction manager, and Evans-Mason, Inc., the architect and construction manager provided the University with written reports summarizing their findings. It has now been determined that Evans-Mason, Inc., has not shown clear and demonstrable evidence that it made a bona fide error in the preparation of its bid. University counsel has advised that sufficient grounds exist for the cancellation of the award of contract previously made to Evans-Mason, Inc. T h e r e were only two bidders for the masonry division of work. T h e difference between the bidders was approximately $560,000. T h e second low bidder, Hansen & Hempel Company, Elmhurst, has extended its bid through January 24, 1992.