Repository: UIHistories Project: Board of Trustees Minutes - 1990 [PAGE 40]

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28

BOARD OF TRUSTEES

[July 12

Division HI — Ventilating and Air Distribution T ' n T Mechanical Contractors, Inc., Urbana . . . . Base Bid . . $119 536 Alt. 1 12 200 $131 736 Division IV — Electrical Coleman Electrical Service, Inc., Mansfield Total

Base Bid

44 977 $759 466

T h e project includes installation of cooling towers, piping, and air conditioning for men's and women's locker rooms and east gym. It is also recommended that the project architect, Buchanan, Bellows, and Associates, Inc., Bloomington, be employed for the architectural/engineering services required during the construction phase on a fixed-fee basis of $20,000. A schedule of the bids received and a description of the alternates have been filed with the secretary of the board for record. Funds are available in the Auxiliary Facilities System Repair and Replacement Reserve Account. (Note: Six proposals were received for the Division III work. T h e apparent low bidder, however, notified the University of an error in its bid and requested permission to withdraw it since, due to the error, it could not fulfill its contractual obligation without suffering economic hardship. T h e project architect and Office for Capital Programs have determined that there is demonstrable evidence that the bidder made a bona fide error in the preparation of its bid, that the error will result in a substantial loss to the bidder, and has recommended that the bidder be allowed to withdraw its bid. T h e university counsel advised that under these circumstances the University's regulations allow the Univerisity to permit the withdrawal.) O n motion of Ms. Reese, these contracts were awarded by t h e following vote: Aye, Dr. Bacon, Mrs. Calder, Mr. Grabowski, Mrs. G r a v e n h o r s t , Mr. H a h n , Ms. Reese, Mrs. S h e p h e r d , Mr. Wolff; n o , n o n e ; absent, Mr. Boyle, G o v e r n o r T h o m p s o n . ( T h e student advisory vote was: Aye, Mr. Forbes, Ms. Kelly; no, none.) Contract, Upgrade Fire Alarm System at Robert Allerton Park, Monticello (35) T h e president of the University, with the concurrence of the appropriate administrative officers, recommends the award of a contract for $58,700 to Witte Electric Company, Champaign, the low bidder, on its base bid plus acceptance of an alternate, to upgrade the fire alarm system at the Robert Allerton Park, Monticello. T h e project consists of the installation of a micro-processor-based fire alarm control panel at Allerton House, with associated addressable detectors, pull stations, a u d i o / visual horns, wiring, and separate fire alarm system in the House-in-the-Woods, and the Gate House. Funds for this project are included in the Fiscal Year 1991 Restricted Funds Operating Budget of Robert Allerton Park. A schedule of the bids received and a description of the alternate have been filed with the secretary of the board for record. O n motion of Ms. Reese, this contract was awarded by t h e following vote: Aye, Dr. Bacon, Mrs. Calder, Mr. Grabowski, Mrs. Gravenhorst, Mr. H a h n , Ms. Reese, Mrs. S h e p h e r d , Mr. Wolff; n o , n o n e ; absent, Mr. Boyle, G o v e r n o r T h o m p s o n .