Repository: UIHistories Project: Board of Trustees Minutes - 1990 [PAGE 372]

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360

BOARD O F T R U S T E E S

[September 12

Renewal of Agreements, University of Illinois Alumni Association and University of Illinois Foundation

(14) Since 1982, the Board of Trustees has designated the Alumni Association and University of Illinois Foundation as University-related organizations and authorized basic service agreements for certain services. In June 1991, the board extended the existing agreements until such time as action on the University's Fiscal Year 1992 operating budget was concluded. Completion of the agreements for FY 1992 is now sought.

Alumni Association

T h e agreement provides that the Association will provide management and supervisory services for data gathering, data entry, and maintenance of alumni records on the University's Alumni-Foundation Information System (AFIS) and management services of the activities of the Alumni Career Center. T h e Association will publish six editions of Illinois Quarterly, an alumni magazine, which will be distributed to alumni. T h e Association will provide support to University field activities such as meetings of alumni groups and off-campus communications with alumni. To partially support the costs of the services described, the agreement provides for payment by the University of an amount not to exceed $55,000 ! for FY 1992. Payments will be made during the course of the year based upon actual costs incurred. T h e University will continue to provide support through the University's Office of Alumni Relations and Alumni Career Center for the maintenance of alumni support functions. T h e level of support for FY 1992 will be approximately $845,000. 2 T h e agreement also provides for the Association's use of AFIS to maintain membership records and for access to a joint ownership of such records. Ownership of the periodicals resides with the Association.

Foundation

Under the agreement, the Foundation will provide fund-raising services and other assistance to attract private gift funds to support University programs. T h e Foundation agrees to accept and administer such gifts according to terms specified by the donor, to inform the University of all gifts received for the benefit of the University, and to apply the same in accord with the terms of the gift or, as in the case of all undesignated gifts, as the University may determine. T h e Foundation also will provide management and supervisory services for the maintenance of donor records on the University's Alumni-Foundation Information System (AFIS). T h e Foundation assesses a management fee to all gifts as a means to support some of its private gift fund-raising operations. To partially support the annual operating costs of the program and services described, the agreement provides for the payment by the University of an amount not to exceed $1,482,000 3 for FY 1992. Payments will be made during the course of the year based upon actual costs incurred. In addition, the University will continue to provide support through the Office of Development for the maintenance of donor records and other fund-raising support functions. For FY 1992, the level of support will approximate $ 1,902,100. 4 Certain routine business and financial services will be provided to the Foundation as needed. T h e agreement also provides the Foundation with access to the University's AFIS for the purpose of conducting fund-raising activities. Funds to support these agreements are included in the FY 1992 State appropriated funds operating budget of the Office of Alumni Relations and Records for the

1 2 3 4

The The The The

contract contract contract contract

amount amount amount amount

for for for for

FY FY FY FY

1991 was 1991 was 1991 was 1991 was

$80,000. $863,000. $1,500,000. $2,010,000.