Repository: UIHistories Project: Board of Trustees Minutes - 1876 [PAGE 190]

EXTRACTED TEXT FROM PAGE:

190

shall pay no money out of the treasury, except upon a warrant of the President of the Board countersigned by the Recording Secretary. He shall also, annually and of tener when required, make a detailed report to the Board of ali the receipts and disbursements, since making his last report. VII —Corresponding Secretary. The Corresponding Secretary shall perform the duties indicated and required by the act creating his office. He shall hold his office in the University building. VIII.—Recording Secretary. SECTION 1. The Recording Secretary shall perform the duties required of him by law, and usually appertaining to his office. He shall keep the books and papers belonging to his office at the University building, at Urbana, and the same shall be open to inspection by any member of the Board or officer of the University. He shall be clerk of the Executive Committee, and reside at or near the University. SEC. 2. He shall countersign all warrants on the Treasurer and note on each the appropriation! of the Board or Executive Committee authorizing the issue of the same. IX.—President, Regent and Professors. It shall be the duty of the President to preside at all meetings of the Board and of the Executive Committee, sign warrants for all accounts properly audited and allowed, and to communicate to the Regent all votes, orders or resolutions of the Board in reference to the management and control of the University. The Regent shall be charged with the supervision of the educational facilities and interests of the University, and to that end shall hominate all Professors, Instructors and Assistants of the institution that may from time to time be found needful; shall have under the direction of the Board or its Executive Committee, general supervision and control of all such subordinate officers, and shall report in full, in writing, to each meeting of the Board of Trustees, the action of himself and subordinates in all the departments since the last meeting of the Board, together with such statements and recommendations as to the future requirements of the University as may seem needful. The Business Agent shall report to the Regent five days before the meeting, and at such other times as he may require, the financial condition of the University. All Professors and Instructors shall report, in writing, to the Regent, at least five days before the regular meeting of the Board, and at such other times as may be required, the number of classes taught and the number of students in each class, etc. ; also state in writing, what is actually needed to make their departments more effective in the way of instruction. The Professors of Agriculture and Horticulture and the mechanic arts shall have charge of the employees in such departments, and said employees shall report their doings to said Professors, who shall embody said report with their own to the Regent. X.—Business Agent. The Business Agent shall keep all business books of the University, and d o i t s business correspondence. He shall keep or cause to be kept, the books of accounts of the several departments. He shall make all purchases for the University but no purchases shall be made except upon requisition from the heads of the departments, or such as may be ordered by the Trustees, provided, also that all purchases must first be authorized by the Trustees. In case of necessity for immediate purchases, the Business Agent will make them, but within the limit of &50 for any one month, the same to be reported to the Trustees at their next meeting. Purchases of material for commercial work of the machine shops may be made if immediate r e turns are to be received, the same also, to be reported at the next meeting of the Trustees. He shali aid the heads of Departments in effecting such sales as may be authorized by the Trustees. He shall aid the Treasurer, when required by said Treasurer, in making collections of all fees, rents and other dues or debts due the University, and do such other business as may from time to time be entrusted to him. He shall keep the President of the Board and the Trustees and the Regent informed as to the state of finances and business affairs of the University, presenting the Executive Committee a monthly statement of all collections and expenditures in the several departments. XI.—Salaries. The salary of each officer, professor, instructor, or other employe of the University, shall be fixed by resolution at the time the appointment is made, subject to alteration in the discretion of the Board, and a warrant shall be drawn for the same according to law, on the Treasurer, as the same shall fall d u e ; Provided, there are funds in the treasury to pay the same. Salaries shall be payable monthly. XII.—Duties of Executive Committee. SECTION 1. The Executive Committee shall meet whenever they shall find it necessary for the transaction of any business necessary to be done in the vacation of the Board. SEC. 2. The Executive Committee shall, for the purposes for which they were appointed, possess all powers of the Board; Provided, that they shall not revise or change the acts of the Board ; nor act upon matters referred to any Committee of the Board that may be entrusted with any special business; shall not purchase or sell real estate, nor the land scrip, nor bonds belonging to the University, without the consent, in writing, of a majority of all the members of the Board, and shall be strictly confined to such business as cannot be left till the quarterly meetings of the Board, SEC. 3. The Committee shall hold their office till the annnal meeting next after their appointm e n t ; and they shall submit the minutes of their proceedings, or make a report through their Chairman, to every meeting of the Board of all their transactions since the last meeting of the Board. SEC. 4. These By-Laws may be repealed or amended at any meeting of the Board, by a vote of a majority of all the members oi the Board.